TNH115-2026-Auction Services - Addendum 1.pdf
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- Attached to
- TNH115-2026-Auction Services
- Solicitation number
- 2137828
- Issued by
- New York
About this file
This Addendum No. 1, issued August 12, 2026, provides clarifications and responses to prospective proposers for the Town of North Hempstead's TNH115-2026-Auction Services contract. The Town will not deviate from its established auction process and reserves the right to make single or multi-award decisions based on what best serves the Town's interests. All items remain stored on Town property, with buyers responsible for pickup within one week of paid invoice. The Town anticipates auctioning a varying quantity of items including vehicles, equipment, furniture, and electronic devices requiring data erasure. Item withdrawal from auction is rare. All proposers must acknowledge receipt of this addendum by signing and submitting the required receipt acknowledgement form with their proposals, which is due August 14, 2026 at 11:00 a.m.
The addendum addresses operational details regarding vehicle titles and sales documents, clarifying that Town vehicles and equipment have clean titles, while impound vehicles are sold as-is with bill of sale only and no titles. Proposers seeking historical auction sales data and information about the current incumbent (identified as Absolute Auctions) may submit Freedom of Information Law (FOIL) requests through the Town Attorney's office at 516-869-7601. The contract award is determined by lowest overall commission percentages charged to both the Town and buyers, plus any credit card processing fees, with no additional charges permitted for travel, shipping, delivery, or labor. The contract term is two years from award with options for two additional one-year renewals at the Town's discretion, extendable by up to ninety days.
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| TNH115-2026-Auction Services.pdf |
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Text version
ADDENDUM NO. 1
NAME: TNH115-2026- Auction Services
DATE: August 12, 2026
TO: All Prospective Proposers
1. Can the Town please provide detailed auction sales history for the past 3 years?
How is the Town currently disposing of assets?
Can you inform us of the current incumbent providing this service for the Requestor?
This information can be Foiled through the Town Attorney’s office.
They can be reached at 516-869-7601
2. Do the vehicles have sales documents/clean titles?
Town vehicles and equipment do. IMPOUND VEHICLES SOLD AS IS, NO TITLES, BILL OF SALE
ONLY.
3. At this time, The Town will not consider different methods of our established Auction process.
4. Is the Town of North Hempstead planning to multi-award this RFP? Different auction companies specialize in consigning different types of items. Splitting the contract into multiple awards could bring higher returns to the Town.
The Town will award whichever way is in the best interest of the Town.
5. To confirm, it sounds like the Town is looking for an auction vendor that can pick up, transport, and store items at the vendor’s location prior to auction, correct?
No, all items are stored on Town property. The buyer picks the item up from the Town.
6. How often does the Town want items to be picked up?
Items must be picked up within one week of the paid invoice.
7. What kind of variety of items will need to be picked up at one time?
This amount can change from time to time
8. How many “cell phones, tablets, smart phones, gaming devices, computers, laptops, cameras, ipods, gps systems, or other electronic devices that retain data,” does the Town anticipate needing data erased from per year?
This amount can change from year to year
9. How often does the Town anticipate needing to withdraw an item from auction?
This is a very rare occurrence.
The “ADDENDUM NO. 1 RECEIPT ACKNOWLEDGEMENT FORM” on the last page of this Addendum NO. 1 must be signed and dated in the spaces provided and submitted with your Proposal. All Proposers must submit this form with its Proposal regardless of the content contained in each Addendum
ADDENDUM NO. 1 RECEIPT ACKNOWLEDGEMENT FORM
TNH115-2026- Auction Services By signing this Acknowledgement and submitting same with its Proposal submission, the undersigned Proposer acknowledges receipt of this Addendum No. 1. Proposer further acknowledges that it has read and reviewed the information contained herein, understands same, and that its questions, if any presented, have been answered satisfactorily. Proposer agrees that it shall incorporate/consider the information contained in this Addendum No. 1 in preparing and providing its proposal price. In addition, this Addendum No.1 Receipt Acknowledgement Form must be signed and dated and attached to the proposal submittal.
Signature:__________________________________________________________________________
Company Name:_____________________________________________________________________
Proposer Acknowledgement Date:_______________________________________________________
Print & Sign Company Principal Name & Title:______________________________________________
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