TIRE LEASE PROGRAM

Solicitation # RFPCOTPA25005
Posted 4/9/25, 1:00 AM
No Updates
Due 4/30/25, 6:00 PM
Source
No public source available
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The Central Oklahoma Transportation and Parking Authority (COTPA), operating as EMBARK, is soliciting proposals for a comprehensive five-year Tire Lease Program for its public transit fleet, which includes 90 buses and 36 support vehicles. The procurement seeks a vendor to provide tire leasing on a mileage basis, with specific requirements for on-site tire service and support. Proposers must offer a detailed pricing structure including Base Mileage Rate and Tire Service Rate for six different tire sizes across five contract years, with monthly invoicing based on Hubometer miles traveled. The comprehensive service expectations include monthly tire inspections, mounting/dismounting, wheel balancing, tire pressure monitoring, and seven-days-per-week on-site support. Key proposal requirements include submission of a technical proposal, customer references, company history, and a completed price schedule. The solicitation timeline includes a non-mandatory pre-proposal conference on April 15, 2025, at 10:00 am CST, with a question-and-answer period open until April 24, 2025, at 12:00 pm CST. Proposals are due electronically through the Bidnet system by 4:00:00 p.m. CST on April 30, 2025, with proposer selection anticipated on May 7, 2025, and estimated contract execution on July 11, 2025.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation requires comprehensive insurance coverage and a Letter of Authorization from an authorized senior executive. COTPA currently utilizes Goodyear tires and will exercise a "run-out" lease option with their existing tire leasing company. The proposed contract allows for a three-year initial term with options to renew for two additional one-year periods. Vendors must maintain a tire inventory with no more than 50% of provided tires being previously used and must handle tire disposal and replacement according to specified guidelines. The contract will be governed by Oklahoma law, with venue in Oklahoma County, and requires specific insurance provisions as detailed in the Special Provisions. No specific total contract value or budget range is explicitly stated in the documentation. Proposers will be evaluated based on their technical capabilities, service offerings, pricing structure, and ability to meet the comprehensive tire leasing and maintenance requirements for EMBARK's transit fleet.

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