Thermal license paper

The South Carolina Department of Natural Resources (SCDNR) is conducting a procurement for thermal roll paper to support its Point of Sale system used by approximately 750 license agents across the state. The solicitation, numbered 5400020230, seeks to establish a source of supply for thermal paper with specific technical requirements, including 3-1/8" x 140' rolls with 4.1 mil PolyTherm top coating, high image longevity, waterproof and UV fade resistant properties. The paper must feature a single-color SCDNR logo in PANTONE 481C, printed on the front of the roll for its entire length. The solicitation anticipates purchasing approximately 10,000 rolls during the contract term, with minimum order quantities of 500 rolls per shipment. Key bid details include a bid opening date of August 27, 2020, at 10:00 AM, with questions due by August 19, 2020, at 12:00 noon. Bids will be evaluated on a lowest responsive and responsible bidder basis, with unit prices governing over extended prices. Offerors are required to submit free samples, with a potential requirement to provide a 20-inch sample bearing the SCDNR logo within five days of bid opening.

The procurement is open to various business structures, including sole proprietorships, partnerships, corporate entities, tax-exempt corporations, and government entities. Vendors may claim South Carolina resident vendor preference, South Carolina end-product preference, or United States end-product preference if they meet statutory requirements. Offerors must be registered as South Carolina state vendors and submit a signed Cover Page and Page Two with their bids. The initial contract term is one year, with four optional one-year renewal periods, potentially extending the contract to a total of five years. Price adjustments may be considered for renewal terms, with increase requests due at least 90 days prior to term expiration and subject to justification documentation. Delivery will be made to SCDNR at 326 Little Brooke Lane, West Columbia, SC 29172. While specific award values are not explicitly stated, the procurement anticipates purchasing up to 10,000 rolls during the contract term, with pricing to be submitted as a fixed unit price per roll inclusive of shipping and handling costs.