STC cross cut shredders

The State of South Carolina's Materials Management Office is conducting a Statewide Term Contract (STC) solicitation for cross-cut shredders, numbered 5400025640, targeting public procurement units across the state. The procurement is organized into five lots based on security levels (P-4, P-5, P-6, P-7) and 220-volt models, with bidders required to offer products meeting DIN 66399 security standards. Manufacturers such as Dahle, HSM, MBM, Destroyit, and SEM are included, with shredders ranging from 9.5 to 20-inch feed widths and varying waste volumes. Evaluation criteria include the lowest total net cost per lot, determined through a percentage discount off manufacturer's suggested retail price (MSRP), with bidders required to provide catalog pricing and percentage discounts for market basket and additional items. Key procurement dates include a mandatory pre-bid conference on October 6, 2023, at 11:00 AM via Microsoft Teams, with questions due by October 6, 2023, at 3:00 PM. Offers must be submitted online by November 3, 2023, at 11:00 AM, with award notification scheduled for November 13, 2023, and the contract period proposed from February 5, 2024, to February 4, 2029.

There are no specific set-aside designations mentioned for disadvantaged enterprises in this solicitation. The state intends to award up to two responsive and responsible bidders per lot, with no incumbent vendor information provided. Vendors must possess the capability to perform all contract requirements, maintain current financial statements, and provide references for comparable contracts. An administrative services fee of one percent of total quarterly sales must be remitted to Procurement Services, with usage reports required even if no payment is due. Equipment must be new original manufacturer equipment with a minimum warranty of 90-day labor, three-year parts, and lifetime cutting heads. Technical support must be available within four hours during normal business hours, and maintenance service calls must meet manufacturer standards. While no explicit budget range is specified, each lot carries an estimated non-market basket cost of $9,142.96, with the contract utilizing an online reverse auction process through EasiBuy to determine final pricing. Vendors will be required to report all transactions using a standardized reporting template tracking detailed transactional information across various customer segments.