Statewide General Office Moving Services

The State of Missouri Office of Administration, Division of Purchasing is requesting proposals for statewide general office moving services under Solicitation Number STATE 0000000521SL, with proposals due August 18, 2026 at 2:00 PM Central Time.

Services encompass office moving operations across seven Missouri regions — Central, Greater Kansas City, Greater St. Louis, Northeast, Northwest, Southeast, and Southwest — including furniture and equipment transport, disassembly and reassembly of modular furniture, packing, and provision of specialized equipment such as library carts and moving trucks for various state agencies. Contractors must submit itemized work plans with guaranteed not-to-exceed pricing calculated from unit rates for labor, equipment, and services within 96 hours of facility walk-throughs. All contractors must obtain background checks through the Missouri State Highway Patrol, maintain liability insurance with the state named as additional insured, carry crime insurance of at least $250,000, comply with E-Verify requirements, and meet federal funds stipulations where applicable. HIPAA Business Associate safeguards apply where contractors handle Protected Health Information.

The contract period runs November 1, 2026 through one year, with the Division of Purchasing retaining the option to renew for two additional one-year periods. Historical usage shows approximately $57,060 in fiscal year 2026 expenditures, though the state does not guarantee minimum purchase volumes. Contractors must remit a one percent administrative fee to the state quarterly and submit usage reports detailing all purchases by customer entity type, product description, quantity, unit price, and extended price by the 15th calendar day following each quarter.

Vendors must be registered in MissouriBUYS in Prospective or Spend Authorized status to submit proposals and must achieve Approved status to be eligible for award. Pricing shall be firm and fixed. The state reserves the right to terminate for convenience with 30 days' notice or cancel for breach.