Attachment 4 - Missouri Statewide Contract Quarterly Admin Fee Usage Report.xlsx

This document is a quarterly usage reporting requirement established by the State of Missouri's Division of Purchasing for contractors holding Missouri Statewide Contracts. Contractors are required to submit a Missouri Statewide Contract Quarterly Usage Report electronically to ereports@oa.mo.gov no later than the 15th calendar day of the month following each reporting quarter, or the next business day if the 15th falls on a non-business day. The report must be submitted regardless of whether any purchases occurred during the quarter; if no purchases were made, the contractor must indicate this by marking the appropriate box on the form. The quarterly reporting periods are divided into four segments: January 1–March 31, April 1–June 30, July 1–September 30, and October 1–December 31. The report can be submitted using the Missouri Statewide Contract Quarterly Usage Report worksheet provided in the downloadable spreadsheet available on the Purchasing website at http://oa.mo.gov/purchasing/vendor-information or in another Excel-exportable format.

The report requires contractors to provide specific data elements including contractor name, statewide contract number, report contact information, and detailed transaction information for each purchase made during the quarter. Required data elements for each purchase transaction include customer name, product or service description, purchase authorization number or identifier, contract line item number, quantity delivered, unit price charged, and extended price. Contractors must also classify the customer entity type using codes indicating whether the purchaser is a Missouri state agency (S), Missouri political subdivision (P), Missouri university (U), or a political subdivision or state entity from another state (O). The report template includes line items for recording individual transactions and a field for calculating the overall total of purchases for the reporting period, with all monetary amounts formatted to two decimal places.