Attachment 3 - Missouri Statewide Quarterly Admin Fee Report.xlsx

This document is a Quarterly Administrative Fee Report form issued by the Missouri Division of Purchasing for contractors holding statewide contracts with the State of Missouri. The report applies to the Statewide General Office Moving Services contract and requires contractors to submit quarterly documentation detailing all purchases made under the contract for which payment has been received during the reporting quarter. Submissions must be made to the Division of Purchasing no later than the 15th calendar day of the month following each reporting quarter (Q1: January 1–March 31; Q2: April 1–June 30; Q3: July 1–September 30; Q4: October 1–December 31). The report requires contractors to document payment information from Missouri state agencies, political subdivisions, universities, and governmental entities in other states, along with the contractor's contact information and the identity of the person completing the report.

The administrative fee is calculated as 1 percent of the overall total payments received (minus returns and credits) during the reporting quarter. Contractors must remit the calculated administrative fee using one of four payment methods: personal check, money order, company check, or ACH electronic payment. Completed reports feed into a central database for aggregate usage tracking. Submissions may be made via mail to the Division of Purchasing at P.O. Box 809, Jefferson City, MO 65102-0809 or 301 West High Street, Room 630, Jefferson City, MO 65101-1517; by fax to (573) 526-9815; or by email to ereports@oa.mo.gov. Questions regarding contract areas, report submission, or administrative fee payment should be directed to the Division of Purchasing at (573) 751-2387.