Statewide - Adaptive Technology

The State of Missouri Office of Administration, Division of Purchasing is requesting proposals for a statewide adaptive technology contract serving various Missouri state agencies, with proposals due July 30, 2026 at 2:00 PM Central Time via electronic submission through MissouriBUYS. Amendment 01 to the RFP clarifies product specifications and contracting requirements.

The scope covers authorized reseller provision of adaptive technology products and services to support the Missouri Assistive Technology Council (MoAT) program, which distributes equipment to individuals with disabilities. Products span five categories: speech output and braille displays (54 units historical); magnification products (47 units); accessories (50 units); alternative keyboards (46 units); and pointing devices (31 units). Amendment 01 specifies high-volume items including JAWS Home screen readers, ZoomText with four-year software maintenance agreements, Dragon Professional Individual voice input, BigKeys LX alternative keyboards, and Kensington Expert Mouse Trackballs; low-volume items include QBraille XL, Focus 40, 27-inch monitors, Kurzweil 3000, n-ABLER Joystick, and Head Mouse Nano Bundle. The vendor must be an authorized reseller with a minimum of two years' experience in adaptive technology products and qualified leadership and working teams.

Pricing must be submitted as firm, fixed percentage discounts off manufacturer's suggested retail price (MSRP) for both high-volume and low-volume items. The contract term is one year from execution, with renewal options for up to four additional one-year periods at the Division's sole discretion. Contractors must pay a non-negotiable 1% administrative fee quarterly on all payments received, due by the 15th of the month following each calendar quarter, and submit quarterly usage and administrative fee reports. Delivery requirements include high-volume products within 14 days and other products within 30 days of purchase order receipt, FOB Destination Freight Prepaid and Allowed. The contractor must provide toll-free technical support Monday through Friday, 8:00 AM to 5:00 PM Central Time (24/7 support highly desirable); one-year express warranty with free repairs; product training at least twice annually; and accept returns within 30 days without restocking fees. Federal compliance certifications regarding debarment, civil rights, Drug Free Workplace Act, and anti-lobbying are mandatory. The contract is a preferred-use arrangement with no exclusivity and no guaranteed minimum purchase. Vendors must register in MissouriBUYS with "Prospective" or "Spend Authorized" status to submit proposals and must achieve "Approved" status in WebProcure/Proactis and "Spend Authorized" status in MissouriBUYS to be considered for award. The current contract is RFPT30034902102326 / CT212326002.