ATTACHMENT 2 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This document is a Quarterly Administrative Fee Report instruction and template for contractors executing statewide contracts with the State of Missouri and related governmental entities. The report requires contractors to submit documentation of all purchases made under their contracts for which payment was received during each quarterly reporting period to the Missouri Division of Purchasing. Submissions must be completed electronically and delivered no later than the 15th calendar day of the month following the applicable reporting quarter. The quarterly periods are defined as Q1 (January 1–March 31), Q2 (April 1–June 30), Q3 (July 1–September 30), and Q4 (October 1–December 31).

The administrative fee is calculated at 1% of the overall total payments received from Missouri state agencies, political subdivisions, universities, and governmental entities in other states during the reporting quarter. Contractors must report payments received from each category separately and indicate the total administrative fee payment owed. The completed report must include contractor contact information, the statewide contract number, the reporting quarter, and the signature of the responsible party. Contractors must submit the completed form and accompanying administrative fee payment to the Division of Purchasing via mail, fax, or email, with payment options including personal check, money order, company check, or ACH electronic payment. If no payments were received during a reporting quarter, contractors must complete the form and check the applicable box indicating no payments were received.