Sign Printing Equipment

Contra Costa County Public Works Department is seeking a comprehensive sign printing equipment solution through a Request for Proposal (RFP) released on September 3, 2025, with proposals due on October 3, 2025, at 3:00 PM PST. The procurement involves acquiring a complete sign printing system that includes a wide format digital printer, vinyl cuter, flatbed applicator, laminator, and vinyl rack system. The county currently produces approximately 32 signs per week and aims to enhance production efficiency and quality through this equipment replacement. Vendors must submit detailed pricing for each equipment component and associated services, with the initial contract term including three years of preventive maintenance and on-call services. The evaluation criteria will focus on qualifications, project understanding, personnel experience, and references, with potential for interviews and best and final offer (BAFO) negotiations. All questions regarding the RFP must be submitted through the Bidnet Direct website by September 26, 2025, at 3:00 PM PST, with answers posted on the same platform. Proposers are strictly prohibited from directly contacting the department.

The county offers a local business preference, providing a potential seven percent bid adjustment for vendors with a principal place of business in Contra Costa County for at least six months. The solicitation encourages participation from various certified business enterprises, including Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), and Disabled Veteran Business Enterprise (DVBE). Registered businesses will be added to the county's SBE and Outreach databases for three years, with opportunities to receive contract notifications through the e-Outreach system. Vendors must provide comprehensive documentation, including business licenses, insurance certificates (with commercial general liability coverage ranging from $500,000 to $1,000,000), and technical specifications. While the total project value is not explicitly stated, the county reserves the right to award all or part of the contract to multiple bidders. Contractors must adhere to strict compliance requirements, including maintaining records for five years, allowing government inspections, and following confidentiality standards.