Service Line Material Inventory
Closed State & local contract opportunity
- Solicitation number
- Y25-604
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- UNSPSC code
- Point of contact
-
- Tiffany Fulse tiffany.fulse@ocfl.net (689) 258-5401
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is soliciting bids for a Service Line Material Inventory (SLMI) project through Invitation for Bids #Y25-604, seeking a qualified contractor to perform comprehensive water service line investigations throughout unincorporated Orange County. The project involves uncovering, testing, identifying, documenting, and restoring water service lines, with an estimated annual scope of 5,000 single box investigations, 5,000 double box investigations, and 700 trip documentation fees for unlocated boxes. Contractors must be licensed as either a Licensed Plumber or General Contractor and provide at least three client references demonstrating experience with 3,000 or more backflow device or water meter installations. Responses are due electronically via the OpenGov e-Procurement Platform by 4:00 pm EST on April 22, 2025, with questions accepted until March 25, 2025 at 5:00 pm EST through the platform's question and answer module. The contract will be a requirements contract with a one-year term, requiring detailed documentation including photographic evidence, tabular inspection data, and customer notification procedures consistent with EPA mandates and guidelines.
The procurement does not specify a specific Minority/Women-Owned Business Enterprise (M/WBE) goal, though respondents are encouraged to utilize M/WBE firms to the extent practicable. Bidders must comply with various requirements including E-Verify verification, anti-human trafficking attestation, and background checks. While no specific budget range is explicitly stated, the contract includes a detailed fee schedule with unit pricing for different types of investigations. The solicitation appears open to qualified contractors with appropriate licensing and demonstrated experience in municipal infrastructure assessments. Respondents must create a free account on the OpenGov e-Procurement Platform and submit all documentation electronically, with technical support available through chat, email, and phone during specified hours. The contract aims to systematically inventory and document water service line materials across residential properties in Orange County and Orlando City, with a focus on comprehensive infrastructure assessment and documentation.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Service Line Material Inventory (Y25-604)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, April 22, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Tuesday, March 25, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email tiffany.fulse@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Files
| File | Type | Posted |
|---|---|---|
| Service_Line_Material_Inventory.pdf | ||
| Appendix_B_-_Photo_Examples.pdf | ||
| Appendix_A_-_SLMI_Tabular_Example.pdf | ||
| Appendix_C_-_Door_Hanger.pdf |
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