Saratoga code blue system

The New York Racing Association, Inc. (NYRA) is soliciting proposals for a Saratoga Code Blue Safety Emergency Tower and Speakerphone system through Request for Quotation (RFQ #2025-0062). The procurement involves providing 17 vandal-resistance emergency communication towers to be strategically placed throughout the Barn Areas at Saratoga Racecourse, designed to enhance worker and resident safety. Each tower will feature one-button emergency communication capabilities, LED strobe lights, and direct connectivity to NYRA's security headquarters, functioning as a visual and communication deterrent during potential emergencies. Vendor evaluation will be weighted 90% on cost and 10% on vendor criteria, with bidders required to have a minimum of three years in business, relevant experience, necessary licenses, and comprehensive insurance coverage. Key procurement dates include bidder questions due by September 9, 2025, NYRA responses circulated by September 17, 2025, and final signed bids due by September 26, 2025 at 5:00 PM EST, with a mandatory delivery deadline of December 31, 2025.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The project will require vendors to provide a comprehensive technology infrastructure including safety blue emergency systems, LED strobe protective guards, networking equipment like PoE SFP modules, VOIP phones, hardened media converters, and associated server communication components. Payment terms are structured as 2% 10 Net 30, with the contract term extending through December 31, 2025. While specific total project costs are not definitively stated, the cost sheet suggests a structured pricing approach with many components priced at $17 per unit. The procurement is part of NYRA's broader safety enhancement initiatives, which contribute significantly to New York State's economy, with NYRA tracks generating over $3 billion annually and supporting more than 17,000 full-time jobs.