Roofing Maintenance/Service

The New York State Department of Agriculture and Markets is soliciting quotes for roofing maintenance and service at the New York State Fairgrounds in Syracuse, NY. The contract will cover comprehensive roof maintenance for approximately 90 buildings (18 main and 72 ancillary) with various roofing materials including slate, shingle, tar, EPDM, and vinyl. The service period runs from May 1, 2025, to March 31, 2026, with quotes being accepted from April 3, 2025, to April 24, 2025, and a strict submission deadline of 4:00 PM on April 24, 2025. Contractors must provide detailed roofing maintenance tasks including debris cleaning, drain and flashing inspections, seam and expansion joint repairs, and ensuring HVAC unit access doors are secure. Minimum qualifications include three consecutive years of commercial roofing experience, authorization to do business in New York State, a valid NYS Sales Tax Certificate, and registration with the New York State Department of Labor Contractor and Subcontractor Registry. The contract will be awarded on a time and material basis, with all labor paid at New York State prevailing wage rates.

There are no specific set-aside designations for this contract, with zero percent goals for Minority Owned, Women Owned, Service-Disabled Veteran-Owned, or Disadvantaged Business Enterprises. Contractors must provide proof of $1 million in insurance coverage and submit comprehensive documentation including before and after repair photos, detailed reports, and invoices. Vendors are required to provide hourly rates for technicians, including overtime and holiday rates, along with a percentage markup on parts and materials. A new requirement mandates that all contractors register with the New York State Department of Labor under the Contractor and Subcontractor Registry Law, which involves a $200 non-refundable registration fee effective December 30, 2024. While specific budget ranges are not explicitly stated, the contract covers roofing maintenance for 90 buildings across the New York State Fairgrounds, suggesting a potentially significant scope of work. Interested vendors must submit their quotes directly to Suzanne Shaw at the Division of the State Fair in Syracuse, NY, with the opportunity open to businesses meeting the specified qualifications.