Heating, Air Conditioning & Refrigeration Services

The New York State Department of Agriculture and Markets is seeking qualified contractors to provide comprehensive Heating, Air Conditioning, and Refrigeration Service Maintenance & Repair for the NYS Fairgrounds in Syracuse, NY. The procurement opportunity covers a contract period from May 1, 2025, to March 31, 2026, with quotes due on April 24, 2025, at 3:00 PM. The selected contractor will be responsible for maintaining, repairing, adjusting, and calibrating all HVAC and refrigeration systems across multiple buildings, including the Administration Building, Art and Home Building, Center of Progress Building, and other facilities. Contractors must provide Journey level technicians capable of performing both regular maintenance and emergency services, with a requirement to respond within specified timeframes and use only new original equipment manufacturer (OEM) parts. Key qualifications include demonstrable experience providing HVAC and refrigeration maintenance for at least two clients with multi-building facilities within the past 12 months. Evaluation criteria will likely focus on submitted hourly rates for technician services, percentage markup on parts and materials, and demonstrated technical expertise.

The contract opportunity includes specific set-aside and subcontracting goals, with 10% targets for Minority Owned, Women Owned, and Service-Disabled Veteran-Owned Business subcontracting. Davis Mechanical is noted as a business that has been awarded a similar contract within the past five years. Contractors must carry $1 million in insurance and provide electronic billing invoices, with pricing to include all costs and profit. Starting December 30, 2024, contractors must register with the New York State Department of Labor under the new Contractor and Subcontractor Registry Law, which involves a $200 registration fee. The procurement will utilize prevailing wage rates as detailed in the attached New York State Department of Labor Wage Rate Schedule for Onondaga County, with wage rates ranging approximately from $31 to $47 per hour depending on trade classification. While a specific budget range is not explicitly stated, the comprehensive equipment list and multi-building scope suggest a substantial contract value for the selected HVAC service provider.