Road Specific Aggregate Materials, Landscape Bark, and Topsoil

Pierce County, Washington is seeking multiple sources of supply for road-specific aggregate materials, landscape bark, and topsoil through an Invitation to Bid (ITB) numbered 2025-ITB-269. The procurement covers 34 line items of materials including crushed screenings, ballast, riprap, rock for walls, gravel products, sand, topsoil, landscape bark, and bioretention soil, with estimated annual quantities ranging from 200 to 1,000 units in tons or cubic yards. The bid is for pickup-only materials, with suppliers required to provide materials that meet Washington State Department of Transportation Standard Specifications and Pierce County modifications. Proposals are due on January 22, 2026, at 1:00 PM PST, with a bid opening via webcast 30 minutes later. Potential bidders must submit completed bid forms with unit pricing, and questions must be submitted by January 15, 2026. The evaluation criteria include lowest responsive bid from a responsible bidder, with considerations for product availability, rates, and logistics, including hauling time and supplier location within Pierce County limits. The contract term is five years, with automatic year-to-year renewal unless either party provides 30 days' notice of cancellation.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the documents. Bidders must register in the Pierce County E-Procurement Portal and provide proof of ability to serve the county. Successful bidders are required to submit signed contracts and certificates of insurance naming Pierce County as an additional insured, with specific insurance requirements including $1,000,000 Commercial General Liability per occurrence, $1,000,000 Automobile Liability, and statutorily required Workers Compensation insurance. The initial contract estimate is $20,000 per year, though Pierce County may add additional funding throughout the contract term. Pricing will be considered firm for the first 12 months, with potential price adjustments thereafter subject to County approval. The County reserves the right to pull and test material samples randomly during contract performance and to award multiple contracts to multiple suppliers based on product availability and logistics. Bidders must maintain their proposals open for 60 days from the opening date, and all unit prices must include labor, equipment, materials, and supplies necessary to produce and load materials.