Bid_Packet_-_2025-ITB-269.pdf

INVITATION TO BID (ITB)

Title: Road Specific Aggregate Materials, Landscape Bark, and Topsoil Bid Number: 2025-ITB-269

Timeline

Release Project Date 01/08/2026

Question Submission Deadline 01/15/2026

Proposal Submission Deadline 01/22/2026

The initial contract estimate is $20,000 per year; however, the County may add additional funding throughout the contract.

Contractor:

Mailing Address:

Contact Name: Title:

Phone: Email:

Fiscal Contact: Email:

Contractor UBI:

*If a corporation, the bid must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, bid must be executed by a partner.

Complete the tax status information for one of the following business entity types. Individual or Corporate name must match exactly as registered with either Social Security Administration or Internal Revenue Service.

Identification of Vendor as a sole proprietor, a partnership, a joint venture, a corporation, or another described form of legal entity:

Bid Issued By

Pierce County Procurement and Contract Services

Contact: Joel Stanger Email: pcpurchasing@piercecountywa.gov

Address 950 Fawcett Ave Ste 100 Tacoma, WA 98402

Bid Documents / Exhibits / Attachments

A: Instructions to Bidders D: Contract Compliance

B: Material and Technical Specifications E: General Terms and Conditions

C: Bid Form F: Insurance Requirements

PLEASE NOTE: Proposals shall be signed by the person or persons having authority to sign them. If a bidder is a corporation the proposal shall be signed on behalf of the corporation by such an authorized person.

Signature Printed Name and Title Date

ADDENDUM RECEIPT:

Receipt of addenda numbered ______is acknowledged.

Please note: Any oral interpretation is not binding on the County unless confirmed by Addendum.

This bid is subject to the attached General Terms and Conditions.

PLANHOLDER’S LIST:

BIDDERS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the FOLLOWER’S list in the County’s E-Procurement Portal. Notifications for bid updates, addenda, and other bid information will be sent to all bidders who register on the Pierce County E-Procurement Portal. Bidders shall create an account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on “Submit a Response”, and follow the instructions to submit your electronic bid.

BID QUESTIONS:

All questions must be submitted within the County’s E-Procurement Portal under the Questions and Answers section no later than 3:00 PM PS/DT on 01/15/2026. Bidders must be registered in the E-Procurement Portal software to submit questions, receive addenda, notifications, and ultimately submit a proposal.

BID NOTES:

The successful low bidder(s) may be required to provide references that demonstrate their ability to serve Pierce County prior to award. Failure to provide references when requested or references not demonstrating their ability to service the needs of Pierce County may result in a bidder being deemed non-responsible.

Oral explanations, interpretations, or instructions given by anyone before the award of a contract will not be binding on the County.

The Contractor is responsible for all Taxes, Fees, and Insurance costs for this Project. All costs, except sales tax, must be included in the unit bid prices.

Proposals must be received by Procurement & Contract Services in the Pierce County Finance Department before 1:00 PM PS/DT on 01/22/2026. The proposer is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals.

All Bids are to be submitted via OpenGov. Bid Submissions will be opened and publicly read via webcast 30 minutes after the time indicated above unless the Bid Opening has been delayed or canceled.

The link for the webcast will be posted on Pierce County’s website at http://www.piercecountywa.gov/CurrentSolicitations before bid opening.

BID SUBMITTAL REQUIREMENTS

For Bids to be considered the following shall be included:

• Completed Bid Form indicating the bidders proposed pricing, contact information, signature of Authorized person (name, title included), and tax information.

• Completed Page 1, Invitation to Bid, all contact/company information, signature of Authorized person (name, title included), Addendum Receipt, and tax information

• Completed Pricing Proposal in Exhibit C, Section 1 indicating the bidders proposed pricing.

THE FOLLOWING MUST BE RETURNED BY THE SUCCESSFUL BIDDER(S) NO LATER THAN 10 DAYS AFTER BID

AWARD*:

Signed Pierce County contract* Certificate of Insurance listing Pierce County as an additional insured and all required limits/endorsements. *

*These will be executed on County forms and will be enclosed with award documents.

https://procurement.opengov.com/signup http://www.piercecountywa.gov/CurrentSolicitations

EXHIBIT A – INSTRUCTIONS TO BIDDERS

BACKGROUND AND PURPOSE

It is the intent of this bid to establish sources of supply of crushed manufactured or naturally occurring aggregates, landscape bark, and topsoil meeting the attached Material Specifications and Technical Specifications for Pierce County. This bid is requesting unit pricing for materials that will be for pick up only.

Pierce County plans to award multiple contracts to multiple suppliers per RCW 36.32.256. The contract term is five (5) years.

AWARD AND USE OF CONTRACT

A list will be established of all eligible Bidders based upon the products and the rates provided. The most responsive Bidder with available product, meeting the requirements of the job and with the lowest rate, shall be used first. If in the best interest of the County, the logistics costs to the vendor’s facilities will be taken into consideration. Logistics costs include but are not limited to location of jobsite, average hauling time per trip (normal traffic conditions in route to supplier’s locations), and other related hauling factors. The initial award of contracts will be based upon anticipated work. The County shall award other contracts on an as needed basis.

To be considered for award, the pickup location must be within Pierce County limits. Delivery material shall not have any limitation.

1. BEFORE AWARD

1.1. Communications

1.1.1. Upon release of this ITB, no oral interpretations of the ITB will be made to any Bidder. Oral explanations or instructions will be considered unofficial and are not binding. Any information modifying a solicitation will be furnished to all Bidders by addendum.

Communications concerning this solicitation, with any Pierce County employee other than the listed Contract Specialist or Alternate Contract Specialist may cause the Bidder to be disqualified.

1.2. Deadline for Questions

1.2.1. If a prospective Bidder has any questions concerning any part of the Bid/Proposal, the Bidder must submit a request via Pierce County's E-Procurement Portal Q&A section.

Questions must be received in Pierce County’s E-Procurement portal by the deadline referenced on the cover page of this ITB.

1.3. Addenda and Clarifications

1.3.1. If at any time, the County changes, revises, deletes, increases, and/or otherwise modifies the ITB, the County will issue a written Addendum to the ITB. Bidder must acknowledge all Addenda to the solicitation before submitting their bid. Clarifications are for informational purposes only and will be posted in Pierce County’s E-Procurement portal.

If an addendum is issued after a Bidder has submitted a response to a solicitation, that Bidder must acknowledge each addendum and resubmit its response. To ensure the County receives the most recent response submitted, Bidder shall ensure the submittal remains on active status. Addenda will become part of the Contract Documents when the Contract is executed.

1.4. Late Bids

1.4.1. The County’s E-Procurement Portal will not allow late bids or modifications of bid submission after the close date and time specified for receipt. Bidders shall assume full responsibility for ensuring electronic delivery of bids on or before the close date and time as specified.

1.5. Alterations to Documents

1.5.1. Any attachments and/or exhibits included with this solicitation are part of the overall bid package. A bid that includes any addition, limitation, or change made to any document, any non-requested attachments, or any exception to the terms of Invitation to Bid, may be non-responsive and/or irregular and be rejected.

1.6. Bid Submittal Procedure

1.6.1. Pierce County registered Suppliers interested in bidding on current solicitations must log in to their E-Procurement Supplier Portal to successfully submit a bid through the E- Procurement system. Pierce County will only accept electronic submittals in response to this ITB within the E- Procurement system prior to the published Close Date and Time. Bids that do not conform to the requirements specified herein shall be rejected.

1.7. Bid Opening and Posting results

1.7.1. The Contract Specialist will conduct a public bid opening at the indicated close date and time. To attend this public event, interested parties should follow the provided link:

Current Solicitations | Pierce County, WA - Official Website. After submittals have been opened in public, the County will post the response tabulation and electronic versions of all bids submitted in response to this ITB within 24 hours and, later, any final award determination on the County’s Solicitation abstract webpage.

All bids shall become the property of Pierce County at the time of bid opening. Bids are posted for informational purposes only and such posting does not constitute any evaluation, clarification, correction of minor irregularities or any decision made by the County.

Each Bidder must bid exactly as specified on the Invitation to Bid (hereinafter referred to as bid) sheets. All bids must remain open for acceptance by the County for a period of at least 60 calendar days from the date of opening of the bids.

1.8. Cancellation of ITB or Postponement of Bid Opening

1.8.1. The County reserves the right to cancel the ITB at any time. The County may change the date and time for submitting bids prior to the date and time established for submittal via an Addenda.

1.9. Examination of Bid Documents

1.9.1. The submission of a bid shall constitute an acknowledgement upon which the County may rely that the Bidder has thoroughly examined and is familiar with the ITB, including any work site identified in the ITB, and has reviewed and inspected all applicable statutes, regulations, ordinances and resolutions addressing or relating to the goods or services to be provided hereunder.

The failure of a Bidder to comply with above requirement shall in no way relieve the Bidder from any obligations with respect to its bid or to any Contract awarded pursuant to https://www.piercecountywa.gov/7829/Current-Solicitations this ITB. No claim for additional compensation shall be allowed which is based upon a lack of knowledge or misunderstanding of this ITB.

1.10. Modifications of Bid or Withdrawal of Bid Prior to Bid Close Date

1.10.1. Modifications or withdrawal of bids already received will be considered only if the requested modification or withdrawal is made prior to the scheduled closing time for the receipt of the bids.

1.11. Bid Withdrawal after Public Opening

1.11.1. No Bidder may withdraw a bid after the date and time established for submitting bids unless a.) the award has been delayed past the period for bid effectiveness or b.) when a claim of error has been granted by the County.

Requests to withdraw a bid due to error must be submitted in writing along with supporting evidence for such claim for review by the County. Evidence must be sent via email to the Contract Specialist(s) listed in the solicitation within two (2) business days after request to withdraw. The County reserves the right to require additional records or information to evaluate the request. Any review by the County of a bid and/or any review of such a claim of error, including supporting evidence, creates no duty or liability on the County to discover any other bid error or mistake, and the sole liability for any bid error or mistake rests with the Bidder.

1.12. Cost of Bid Samples

1.12.1. The County is not liable for any costs incurred by Bidder in the preparation and evaluation of bids submitted. If applicable, samples of items required must be submitted to the location and by the date and time specified. Unless otherwise specified, samples shall be submitted with no expense to the County.

1.13. Collusion

1.13.1. By submitting this bid, the Bidder certifies that they have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding. If the County determines that collusion has occurred among Bidders, none of the bids from the participants of such collusion will be considered. The County’s determination will be final.

1.14. Bid Effective Date

1.14.1. All bids submitted shall be a firm bid for a minimum period of sixty (60) days after the bid opening date, unless otherwise stated in writing in the bid. The County may request a Bidder grant an extension of the bid effective period.

1.15. Bid Price and Tax

1.15.1. The bid price shall include everything necessary for the prosecution and completion of the Contract, except as may be provided otherwise in this ITB.

Bid Prices shall include all freight charges, tariffs, Freight on Board (FOB) to the designated delivery point(s), FOB Destination, Prepaid and Allow.

Taxes: The County will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The Vendor must pay all other taxes including, but not limited to: Business and Occupation Tax, taxes based on the Vendor's gross or net income, or personal property to which the County does not hold title. The County is exempt from

Federal Excise Tax which also shall not be included in the bid price. Where applicable the County shall furnish a Federal Excise Tax Exemption certificate.

1.16. Financial Resources and Auditing

1.16.1. If requested by the County, prior to the award of a contract, the Bidder shall submit proof of adequate financial resources available to carry out the execution and completion of Work required by the contract.

Pierce County reserves the right to audit the Contractor throughout the term of the contract to assure the Contractor’s financial fitness to perform and comply with all terms and conditions contained within the contract. Pierce County will be the sole judge in determining the Contractor’s financial fitness in carrying out the terms of the contract.

1.17. Substitutions

1.17.1. When specific brands, materials, design, style or size are named, such specifications may be construed to be shown solely for the purpose of indicating the standard of quality, performance or intended use.

Where indicated, brands of equal quality, performance and use may be considered by the County, provided the Bidder submits with their bid the brand, model, product number and other data necessary for comparison. The Bidder should submit such additional materials only when the County specifically requests; otherwise, additional materials may render the bid non-responsive. The County retains the sole right to accept or reject substitutions.

1.18. Evaluation of Bids and Contract Award

1.18.1. Bids will be evaluated by the County to determine which bid, if any, may be deemed to be the lowest responsive bid from a responsible bidder. Bids that are conditioned in any way, or Bids that take exception in any way to Pierce County’s Terms and Conditions will result in the bid being considered non-responsive.

1.18.2. Responsive: The County will consider all the material submitted by the Bidder, and other evidence it may obtain otherwise, to determine whether a bid is responsive.

1.18.3. Responsible: In determining the responsibility of the Bidder, the County may consider the Bidder’s ability, capacity and skill to perform the Contract or provide the service required (inspection of the Bidder’s facility may be required prior to award); character, integrity, reputation, judgment and efficiency; financial resources to perform the Contract properly and within the times specified; quality and timeliness of performance on previous contracts with the County and other agencies, including, but not limited to, the effort necessarily expended by the County and other agencies in securing satisfactory performance and resolving claims; compliance with federal, state and local laws and ordinances relating to public contracts; other information having a bearing on the decision to award the Contract. Failure of a Bidder to be deemed responsible or a bid to be responsive may result in bid rejection.

1.18.4. Contract award, if any, will be made by the County to the responsible Bidder who submitted the lowest responsive bid. The County will have no obligations until an award is made and an order placed with the Contractor. The County reserves the right to award one (1) or more contracts as determined to be in the County’s best interest. The County may accept any individual item, or group of items, or schedules of any bid, unless otherwise stated herein.

1.18.5. The County reserves the right to accept or reject any bid, any portion of any bid and/or all bids in their entirety or in part. Pierce County further reserves the right, without obligation, to waive as an informality any irregularities in any bid or in the bidding and to contract in the best interest of Pierce County.

1.18.6. Bidder shall bid all or partial items as required in the Bid Schedule in order to be eligible for award. In the event of a discrepancy between the unit price and the extended amount for a bid item, the unit price will govern.

1.19. Forms Required Before Contract Award

1.19.1. The Bidder shall submit, within ten (10) Days of notification from the County, the applicable documents, insurance, bonds, sworn statements, and other requirements prior to award. Failure by the Bidder to submit required documents may result in rejection of the bid. The required forms will be sent by the County via e-mail to the Bidder.

1.20. Rejection of Bid

1.20.1. The County reserves the right to reject any bid for any reason or to waive as an informality any irregularities in any bid or in the bidding. In consideration for the County’s review and evaluation of its bid, the Bidder waives and releases any claims against the County arising from any rejection of any or all bids, including any claim for costs incurred by Bidders in the preparation and presentation of bids submitted in response to this ITB. In addition, Bidders waive the costs of providing additional information requested.

1.21. Single Bid Receipt

1.21.1. If the County receives a single responsive, responsible bid, the County may extend the bid acceptance period and/or conduct a price or cost analysis on such bid.

The Bidder shall promptly provide all cost or pricing data, documentation and explanation requested by the County to assist in such analysis. By conducting such analysis, the County shall not be obligated to accept the single bid; the County reserves the right to reject such bid or any portion thereof.

1.22. Equal Bids

1.22.1. If two or more responsible bidders submit responsive bids with identical Bid Prices, the County will select the successful bidder publicly using a random selection process.

1.23. Public Disclosure of Bids

1.23.1. After bid opening, bid submittals and any resulting Contracts shall be considered public documents and will be available for inspection and copying by the public in accordance with the Public Records Act, Chapter 42.56 RCW (the “Act”).

1.24. Cooperative Purchasing

1.24.1. The Washington State Interlocal Cooperative Act RCW 39.34 provides that other governmental agencies may purchase goods and services on this solicitation or contract in accordance with the terms and prices indicated therein if all parties are willing. The Contract maximum for this contract per annual term, or for any renewal period, is for Pierce County’s use only. Other agencies may use this contract up to their contract limits, if any, exclusive of and in addition to the County’s contract maximum.

2. POST AWARD

2.1. Award of the Contract

2.1.1. Written notification will be mailed or otherwise furnished to the bidder the County determines is responsible and who submitted the lowest responsive bid. Within 10 calendar days after the notice of proposed award, the apparent successful bidder shall return the signed contract or other specified award documents prepared by the County, insurance certification as required and any other pre-award information the County requires.

Until the County executes said contract, no proposal shall bind the County to execute a contract, nor obligate it to bear any expense pursuant to the Invitation for Bids. Neither shall any work begin within the project limits or within the County furnished sites. The Contractor shall bear all risks for any work begun outside such areas and for any materials ordered before the County executes the contract and gives the Contractor written Notice to Proceed.

2.2. Contract Renewal Periods

2.2.1. This proposed agreement shall remain in effect for a period of one year from and after its effective date and shall automatically be renewed on a year-to-year basis (for the maximum term of the contract which is 5 years), thereafter unless either party hereto serves notice upon the other party of its intention to cancel at least 30 days before the end of the first or any successive term. Prices will be considered firm for the first 12 months of the contract. No change in services or prices will be allowed without the written consent of both parties.

2.2.2. For Goods: Prices will be subject to increase or decrease in the same proportion as changes occur in the vendor's certified costs, providing the vendor requests an adjustment from the Purchasing Department 30 days prior to the effective date. The written request shall be accompanied by written proof of said changes in cost to vendor and is subject to acceptance by the Purchasing Department. The County shall have the option of accepting the price change or canceling the balance of the contract. All price decreases must be offered to the County.

2.3. Inspections

2.3.1. Of the Work

2.3.1.1. All materials furnished and work done shall be subject to inspection. The Inspector administering the Contract shall at all times have access to the work wherever it is in progress or being performed, and the Vendor shall provide proper facilities for such access and inspection. Such inspection shall not relieve the Vendor of the responsibility of performing the work correctly, utilizing the best labor and materials in strict accordance with the Specifications of the Contract. All material or work approved and later found to be defective shall be replaced without cost to Pierce County.

2.3.2. Inspector’s Authority

2.3.2.1. The Inspector shall power to reject materials or workmanship which do not fulfill the requirements of these Specifications, but in case of dispute the Vendor may appeal to the Pierce County Purchasing Agent, whose decision shall be final. The

Contract shall be carried out under the general control of the representative of the particular Department administering the Contract, who may exercise such control over the conduct of the work as may be necessary, in his or her opinion, to safeguard the interest of Pierce County. The Vendor shall comply with any and all orders and instructions given by the representative of the particular Department administering the Contract in accordance with the terms of the Contract. Nothing herein contained, however, shall be taken to relieve the Vendor of his/her obligations or responsibilities under the Contract.

2.4. Federal, State, and Municipal Regulations

2.4.1. This Agreement shall be subject to all applicable laws, rules, and regulations of the United States of America, the State of Washington, and political subdivisions of the State of Washington.

2.5. Guarantee

2.5.1. This supplier and/or manufacturer of the supplies, material and/or equipment furnished pursuant to this Contract agrees to correct any defect or failure of the supplies, materials and/or equipment which occurs within one year from the date of: (1) test energization if electrical or mechanical equipment; (2) commencement of use if supplies or materials, provided, however, said guarantee period shall not extend beyond eighteen months after date of receipt by the County. All of the costs (including shipping, dismantling and reinstallation) of repairs and/or corrections of defective or failed equipment, supplies and/or material is the responsibility of the supplier and/or manufacturer. When the supplier is not the manufacturer of the item or equipment, supplier agrees to be responsible for this guarantee and supplier is not relieved by a manufacturer's guarantee.

The supplier hereby assigns to the County the contractor’s right to enforce all manufacturer’s warranties for materials or systems incorporated into the work, to the extent defects which are not corrected by the supplier under their guarantee. The supplier shall provide evidence of all manufacturers’ warranties prior to acceptance. The Contract guarantee period shall be suspended from the time a significant defect is first documented by the County until the work or equipment is repaired or replaced by Vendor and accepted by the County. In addition, in the event less than ninety (90) days remain on the guarantee period (after deducting the period of suspension), the guarantee period shall be extended to allow for at least ninety (90) days from the date the work or equipment is repaired or replaced and accepted by the County.

2.6. Bidder’s Duty To Examine

2.6.1. The Bidder agrees to be responsible for examining the drawings, specifications, delivery schedules, delivery locations and all instructions. Failure to do so will be at the Bidder's risk.

2.7. Permits

2.7.1. The Vendor shall procure and pay for all permits and licenses necessary for the completion of this Contract including those permits required by Pierce County. In the event a necessary permit is not obtained the Vendor will not be permitted to work on items subject to said permit and any delays caused thereby will not be subject to extra compensation or extension.

2.8. Force Majeure

2.8.1. Definition: Except for payment of sums due, neither party shall be liable to the other or deemed in default under this contract if and to the extent that such party’s performance of this contract is prevented by reason of force majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and could not have been avoided by exercising reasonable diligence. Force majeure shall include acts of God, war, riots, strikes, fire, floods, epidemics, or other similar occurrences.

2.8.2. Notification: If either party is delayed by force majeure, said party shall provide written notification within forty-eight (48) hours. The notification shall provide evidence of the force majeure to the satisfaction of the other party. Such delay shall cease as soon as practicable and written notification of same shall be provided. The time of completion shall be extended by contract modification for a period of time equal to the time that the results or effects of such delay prevented the delayed party from performing in accordance with this contract.

2.8.3. Rights Reserved: The County reserves the right to cancel the contract and/or purchase materials, equipment or services from the best available source during the time of force majeure, and Contractor shall have no recourse against the County.

2.9. Survival

2.9.1. The provisions of the following paragraphs, the provisions of the non-collusion affidavit, and the liability of the Vendor for default during the term of the Agreement shall survive, notwithstanding the termination or invalidity of this Agreement for any reason:

- Bid Price and Taxes

- Guarantee

EXHIBIT B – MATERIAL AND TECHNICAL SPECIFICATIONS

3. Material Sampling and Testing

3.1. Pierce County may pull samples and test material from the successful Supplier at the site of manufacturing to determine compliance with any of the Technical Specifications. This sampling may occur randomly during the course of the contract. Pierce County will provide 24-hour advance notice to each Supplier to arrange for pulling material samples.

3.2. If material samples do not meet the Technical Specifications, Pierce County will alert the Supplier and move to the next lowest acceptable bidder until the original low bid Supplier notifies the County that their material is now meeting the Technical Specifications. At that time, the County will arrange to take another sample and confirm that the material is now meeting the Technical Specifications.

4. Material Specifications

4.1. Crushed Screenings:

Crushed screenings shall meet all the applicable requirements of Section 9-03 of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 except as modified below.

The portion of aggregate for bituminous surface treatment retained on a U.S. No. 4 sieve shall not contain more than 1% percent deleterious materials by weight.

1/2" - U.S. No. 4 Crushed Screenings:

Sieve Size Percent Passing 5/8" square 100 1/2" square 90-100 3/8" square 70-80 No. 4 0-15 No. 10 0-3 No. 200 0-1 % Fracture by weight 95 % Flakiness index by weight 17 Max

5. Technical Specifications

These Technical Specifications are based on the Standard Specifications for Road, Bridge, and Municipal Construction 2020, unless stated otherwise. Revisions or modifications may have been made to the associated Standard Specification and is explained in detail below or a new Pierce County (P.C.)

Specification may have been created and labeled as such with the appropriate technical information provided.

5.1. 9-03.4 - Aggregate for Bituminous Surface Treatment (Chip Seals)

Crushed screenings shall meet all the applicable requirements of Section 9-03.4 of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 except as modified below. Note: All percentages are by weight.

1/2" - No. 4 Crushed Screenings - P.C. Road Operations Specification for this material modifies WSDOT Standard Specification 9-03.4(2) by the following:

Sieve Size Percent Passing 5/8" square 100 1/2" square 90-100 3/8" square 70-80 No. 4 0-15 No. 10 0-3 No. 200 0-1 % Fracture by weight 95 % Flakiness index by weight 17 Max

In addition, the fractured rock shall be cubical aggregate shapes and be required to pass the percent flakiness index by weight using the FLH T508 test method (WSDOT).

3/8" - No. 10 Crushed Screenings - P.C. Road Operations Specification for this material modifies WSDOT Standard Specification 9-03.4(2) by the following:

1/2" square 100 3/8" square 95-100 No. 4 0-17 No. 10 0-5 No. 200 0-1 % Fracture by weight 95 % Flakiness index by weight 17 Max

In addition, the fractured rock shall be cubical aggregate shapes and be required to pass the percent flakiness index by weight using the FLH T508 test method (WSDOT).

1/4" - No. 10 Crushed Screenings P.C. - Road Operations Specification for this material modifies WSDOT Standard Specification 9-03.4(2) by adding the following:

3/8" square 100 1/4" square 90-100 No. 4 30-70 No. 10 0-10 No. 40 0-5 No. 200 0-1 % Fracture by weight 95 % Flakiness index by weight 17 Max

In addition, the fractured rock shall be cubical aggregate shapes and be required to pass the percent flakiness index by weight using the FLH T508 test method (WSDOT).

5.2. P.C. Specification - Road Ice Sanding Material

This is a new Pierce County Specification and does not modify any WSDOT Standard Specification.

Aggregate material shall be sand and crushed aggregate and crushed fines by gradation specified and shall be clean, hard, sound material either naturally occurring or crushed. Note: All percentages are by weight.

Road Ice Sanding Rock - P.C. Road Operations Specification.

Sieve Size Percent

Passing

No. 4 100 No. 8 75-100 No. 16 60-90 No. 50 0-10 No. 100 0-3 No. 200 2.0 Max

Sand - P.C. Road Operations Specification.

Sieve Percent Passing Natural Sand Manufactured Sand

Min. Max. Min. Max.

No. 4 99 100 99 100 No. 8 90 100 90 100

No. 16 60 90 60 90 No. 30 35 70 35 70 No. 50 10 30 20 40

No. 100 0 5 10 25 No. 200 0 3 0 10

5.3. 9-03.9 - Aggregates for Ballast and Crushed Surfacing

Aggregate for Ballast and Crushed Surfacing shall meet all requirements of Section 9-03.9 of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 and gradation is listed for convenience. All other Specifications in 9-03.9(3) also apply.

Ballast - P.C. Road Operations no modification.

Sieve Size Percent Passing 2-1/2” 99-100 2” 65-100 1” 50-85 No. 4 26-44 No. 40 16 Max No. 200 9.0 Max Dust Ratio 2/3 Max Sand Equivalent 35 Min

Permeable Ballast - P.C. Road Operations no modification.

2-1/2” 99-100 2” 65-100 3/4” 40-80 No. 4 5 max No. 100 0-2 % Fracture 75 Min

1-1/4” Crushed Surfacing Base Course (CSBC) - P.C. Road Operations no modification.

1-1/4” square 99-100 1” square 80-100 5/8” square 50-80 No. 4 25-45 No. 40 3-18 No. 200 7.5 Max

% Fracture 75 Min Sand Equivalent 40 Min

3/4” Crushed Surfacing Top Course (CSTC) - P.C. Road Operations no modification.

3/4” square 99-100 1/2” square 80-100 No. 4 46-66 No. 40 8-24 No. 200 10.0 Max % Fracture 75 Min Sand Equivalent 40 Min

5.4. P.C. Specification - 1-1/4” Shoulder Ledge Rock

This is a new Pierce County Specification and does not modify any WSDOT Standard Specification.

Crushed surfacing shoulder rock shall be manufactured 100% from ledge rock. Crushed surfacing shoulder rock shall be crushed aggregate and crushed fines by gradation specified and shall be clean, hard, sound material that has been 100% fractured by crushing. The material shall be uniform in quality and free from wood, roots, bark, and other extraneous material. Note: All percentages are by weight.

1-1/4” Shoulder Ledge Rock - P.C. Road Operations Specifications:

Sieve Size Percent Passing 1-1/4” square 99-100 1” square 80-100 5/8” square 50-80 No. 4 25-45 No. 40 3-18 No. 200 4-7 Max % Fracture 100 Min

¾” Shoulder Ledge Rock - P.C. Road Operations Specifications:

3/4” square 99-100 1/2” square 80-100 No. 4 46-66 No. 40 8-24 No. 200 10.0 Max % Fracture 100 Min

5.5. 9-03.10 - Aggregate for Gravel Base

Gravel backfill shall meet all requirements of Section 9-03.12 of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 and gradation is listed for convenience. All other Specifications in 9-03.12 also apply.

Maintenance Rock - P.C. Road Operations no modification.

Sieve Size Percent Passing 5/8” 99-100 ½” 90-100

No. 4 45-66 No. 40 10-25 No. 200 7 Max

Gravel Base - P.C. Road Operations no modification.

5.6. 9-03.11 (4) Streambed Cobbles

Streambed cobbles shall be clean, naturally occurring water rounded gravel material. Streambed cobbles shall have a well-graded distribution of cobble sizes and conform to one or more of the following gradings as shown in the Plans:

Percent Passing

Approximate Size

4” Cobbles 6” Cobbles 8” Cobbles 10” Cobbles 12” Cobbles

12” 90-100 10” 90-100 70-90 8” 90-100 70-90 6” 90-100 70-90 5” 70-90 30-60 4” 99-100 30-60 3” 70-90 30-60 2” 30-60

1 ½” 20-50 ¾” 10 Max 10 Max 10 Max 10 Max 10 Max

Approximate Size can be determined by taking the average dimension of the three axes of the rock, length, width, and thickness by use of the following calculation:

Length + Width + Thickness / 3 = Approximate Size

Length = Longest Axis

Width = Second Longest Axis

Thickness = Shortest Axis

5.7. 9-03.12 - Gravel Backfill

Gravel backfill shall meet all requirements of Section 9-03.12 of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 and gradation is listed for convenience. All other Specifications in 9-03.12 also apply.

Gravel Backfill for Walls - P.C. Road Operations no modification to 9-03.12(2).

Sieve Size Percent Passing 4” square 99-100 2” square 75-100

Sieve Size Percent Passing 2" square 75-100 No. 4 22-100 No. 40 0-10 Dust Ratio 2/3 Max Sand Equivalent 30 Min

No. 4 22-66 No. 200 5.0 Max Dust Ratio: % Passing No.200

2/3 Max

Dust Ratio: % Passing No.40 2/3 Max Sand Equivalent 60 Min

Gravel Backfill for Pipe Zone Bedding - P.C. Road Operations no modification to 9-03.12(3).

1-1/2" square 99-100 1” square 75-100 5/8" square 50-100 No. 4 20-80 No. 40 3-24 No. 200 10.0 Max

Gravel Backfill for Drywells - P.C. Road Operations with one modification to 9-03.12(5)

1-1/2" square 99-100 1” square 50-100 3/4" square 0-20 3/8" square 0-2 No. 200 0-1.5

Material shall be non-fractured washed drain rock, free from wood, bark, or other extraneous material.

5.8. P.C. Specification – Pea Gravel

This is a new Pierce County Specification and does not modify any WSDOT Standard Specification. Aggregate material shall be washed rock and meet the gradation specified.

Note: All percentages are by weight.

Pea Gravel - P.C. Road Operations Specification.

This is a new Pierce County Specification and does not modify any WSDOT Standard Specification.

Sieve Size Percent Passing 3/8" square 100 1/4” square 90-100 No. 4 50-100 No. 10 0-95 No. 20 0-85 No. 40 0-55 No. 100 0-4 No. 200 0-2

Material shall be non-fractured washed drain rock, free from wood, bark, or other extraneous material.

5.9. 9-03.13 - Backfill for Sand Drains

Sand Medium shall meet all the applicable requirements of Section 9-03.13 of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 except as modified below. Note: All percentages are by weight.

P.C. Road Operations Specification per Stormwater Management and Site Development Manual for this material replace WSDOT Standard Specification 9-03.13 with the following:

Backfill for sand drains shall conform to the following grading:

Sieve Size Percent Passing 1/2 “ 90-100 No. 4 57-100 No. 10 40-100 No. 50 3-30 No. 100 0-4 No. 200 0-3.0

Aggregate for the sand medium shall consist of granular material, free from wood, bark or other extraneous material. (Note WSDOT Standard Specification 9-03.13 does not meet this P.C. Road Operations Specification.)

5.10. 9-03.14 – Borrow

Gravel backfill shall meet all requirements of Section 9-03.14 of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 and gradation is listed for convenience. All other Specifications in 9-03.14 also apply.

Select Borrow - P.C. Road Operations no modification to 9-03.14(2) Sieve Size Percent Passing 6” square 99-100 3” square 75-100 No. 40 50 Max No. 200 10.0 Max Sand Equivalent 30 in

5.11. 9-03.14 (1) – Gravel Borrow

Aggregate for gravel borrow shall consist of granular material, either naturally occurring or processed, and shall meet the following requirements for grading and quality:

4” square 99-100 2” square 75-100 No. 4 50 Max No. 40 10.0 Max No. 200 7.0 Max Sand Equivalent 50 Min

5.12. 9-13 Riprap, Quarry Spalls, Slope Protection, and Rock for Erosion and Scour Protection and Rock Walls

Riprap, Quarry Spalls, Slope Protection, and Rock for Erosion and Scour Protection and Rock Walls shall meet all requirements of Section 9-13 of the Washington State Department of

Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction 2020 and gradation is listed for convenience. All other Specifications in 9-03.14 also apply.

Heavy Loose Riprap - P.C. Road Operations no modification to 9-13.1(1).

Percent Minimum Size Maximum Size 40-90% 1 ton (1/2 CY) 70-90% 300 lbs (2 CF) 10-30% 3 inch 50 lbs (spalls)

Light Loose Riprap - P.C. Road Operations no modification to 9-13.1(2).

Percent Minimum Size Maximum Size 20-90% 300 lbs to 1 ton (2 CF to ½ CY)

15-80% 50 lbs to 1 ton (1/3 CF to ½ CY)

10-20% 3 inch 50 lbs (spalls)

Quarry Spalls - P.C. Road Operations no modification to 9-13.6.

8" square 100 3” square 40 Max 3/4" square 10 ax

5.13. 9-13.7(1) - Rock for Rock Walls and Chinking Material

Rock for rock walls and chinking material shall be hard, sound and durable material, free from seams, cracks, and other defects tending to destroy its resistance to weather, and shall meet the following test requirements:

Rock for rock wall sizes are approximately as follows:

Rock Size Rock Weight (lbs.) Average Dimension (in.)

One Man 50 to 200 12 to 18

Two Man 200 to 700 18 to 28

Three Man 700 to 2,000 28 to 36 Four Man 2,000 to 4,000 36 to 48

Five Man 4,000 to 6,000 48 to 54

Six Man 6,000 to 8,000 54 to 60

Chinking material shall be a minimum of 4 inches average dimension.

Two Man Rock - P.C. Road Operations no modification to 9-13.7(1).

Three Man Rock - P.C. Road Operations no modification to 9-13.7(1).

Test Test Method Requirements

Specific Gravity, SSD AASHTO T 85 2.55 min.

LA Wear AASHTO T 96 50% max.

Degradation WSDOT T 113 15 min.

Absorption AASHTO T 85 3% max.

Four Man Rock - P.C. Road Operations no modification to 9-13.7(1).

Five Man Rock - P.C. Road Operations no modification to 9-13.7(1).

Six Man Rock - P.C. Road Operations no modification to 9-13.7(1).

Seven Man Rock - P.C. Road Operations no modification to 9-13.7(1)

Seven Man rock shall be hard, sound, and durable material, free from seams, cracks, and other defects tending to destroy its resistance to weather, and shall meet the following test and size requirements:

Test Test Method Requirements

Specific Gravity AASHTO T 85 / ASTM C127 2.55 min.

LA Wear AASHTO T 96 / ASTM C131 10% max.

Soundness ASTM C88 10% max.

Absorption AASHTO T 85 / ASTM C127 2.5% max.

Expansive Breakdown CRD-C 148 10% max.

Rock Size Rock Weight (tons) Average Dimension (in.)

Seven Man 8 to 10 60 to 66

Assuming density = 165 pounds per cubic foot

5.14. P.C. Specification – Topsoil

Topsoil shall be native topsoil and consist of sandy loom with an organic matter content of 10 to 20% naturally or 10 to 15% maximum added compost mixture with no more than 20% clay.

All organic matter or rocks larger than 1” diameter shall be screened from the topsoil. The topsoil shall be suitable for grass seeded lawn growth.

Topsoil Lawn Mix P.C. Road Operations Specification.

5.15. 9-14.4(3) Medium Landscape Bark

Medium Landscape Bark - P.C. Road Operations no modification.

2” square 95-100

5.16. Bioretention Soil

The bioretention soil shall meet City of Seattle Standard Specification 7-21. Soil shall be a well-blended mixture of 2 parts fine compost (approximately 35 to 40 percent) by volume and 3 parts mineral aggregate (approximately 60 to 65 percent) by volume. The mixture shall be well blended to produce a homogenous mix and have an organic matter content of 4 to 8 percent determined using the Losson Ignition Method. Materials shall meet the criteria provided below.

Fine compost for bioretention soil shall meet the criteria below:

Gradation. Fine compost shall meet the following size gradation by dry weight when tested in accordance with the U.S. Composting Council Testing Methods for the Examination of Compost and Composting (TMECC) Test Method 02.02-B, Sample Sieving for Aggregate Size Classification:

pH: The pH shall be between 6.0 and 8.5 when tested in accordance with TMECC 04.11-A; “1:5 Slurry pH”.

Physical Contaminants. Manufactured inert material (concrete, ceramic, metal, etc.) shall be less than 1.0 percent by weight as determined by TMECC 03.08-A “percent dry weight basis”.

Film plastics shall be 0.1 percent or less, by dry weight.

Organic Content: Minimum organic matter content shall be 40 percent by dry weight basis as determined by TMESS 05.07-A; Loss-On-Ignition Organic Matter Method.

Salinity: Soluble salt contents shall be less than 5.0 mmhos/cm tested in accordance with TMECC 04.10-A; “1:5 Slurry Method, Mass Basis”.

Maturity. Maturity shall be greater than 80 percent in accordance with TMECC 05.05-A;

“Germination and Vigor.” The Engineer may also evaluate compost for maturity using the Solvita Compost Maturity Test at time of delivery. Fine Compost shall score a number 6 or above on the Solvita Compost Maturity Test. Coarse Compost shall score a 5 or above on the Solvita Compost Maturity Test.

Stability. Stability shall be 7 or below in accordance with TMECC 05.08-B; “Carbon Dioxide Evolution Rate.”

Feedstocks. The compost product shall contain a minimum of 65 percent by volume from recycled plant waste as defined in WAC 173-350-100 as “yard waste,” “crop residues,” and “bulking agents.” A maximum of 35 percent by volume of “post-consumer food waste” as defined in WAC 173-350-100 may be substituted for recycled plant waste. A minimum of 10 percent food waste in compost is required. The Engineer may approve compost products containing up to 35 percent biosolids or manure feedstocks for specific projects or soil blends, but these feedstocks are not allowed unless specified and not allowed in compost used for bioretention soils.

C:N. Fine compost shall have a carbon to nitrogen ratio of less than 25:1 as determined using TMECC 04.01 “Total Carbon” and TMECC 04.02D “Total Kjeldahl Nitrogen.” The Engineer may specify a C:N ratio up to 35:1 for projects where the plants selected are entirely Puget Sound native species. Compost may be mixed with fir or hemlock bark meeting requirements of City of Seattle Standard Specification 9-14.4(3) to raise the C:N

Minimum Maximum

2” 100%

1” 99% 100%

5/8” 90% 100%

1/4” 75% 100% ratio above 25:1. Coarse compost shall have a carbon to nitrogen ratio between 20:1 and 45:1.

Mineral aggregate for bioretention soil shall be analyzed by an accredited lab using the sieve sizes noted below, and shall meet the following gradation:

Sieve Size Percent Passing 3/8" square 100 No. 4 60-100 No. 10 40-100 No. 40 15-50 No. 200 2-5

5.17. Bioretention Soil Sand Filter Blanket / C-33 Concrete Sand:

The contractor must obtain a grain size analysis from the supplier to certify that the sand meets the No. 100 and No. 200 sieve requirements. (Note: Do not use WSDOT Std. Spec. 9-03.13 Backfill for Sand Drains or 9-03.13(1) Sand Drainage Blanket, neither of these WSDOT Std. Spec.

meet the required specification for the sand filter BMP).

Sieve Number Percent Passing 4 100 8 70-100 16 40-90 30 25-75 50 2-25 100 < 4 200 < 2

6. MONITORING/COMPLIANCE

6.1. The County may monitor Contractor’s performance of the work and compliance with laws and regulations.

Monitoring may include, but is not limited to:

6.2. Reviews of invoices and backup documentation.

6.3. Reviews of records related to the performance of the resulting agreement, including personnel and other records, policies, procedures, or service delivery data.

6.4. Reviews regarding the quality, appropriateness, and timeliness of services provided under the resulting agreement.

6.5. Inspections and/or audits of financial records.

6.6. The Contractor shall notify the County when an entity other than the County performs an audit or review described under this section related to any activity contained in the resulting agreement.

6.7. Upon request by the County, the Contractor shall provide records related to the performance of the resulting agreement.

7. CORRECTIVE ACTION PLAN

7.1. If the Contractor defaults as defined in the Termination for Default section of the General Terms and Conditions, or is at risk of default, the County may require the Contractor to develop and execute a corrective action plan (CAP), which must be submitted for approval to the County within 30 calendar days of notification. CAPs may require modification of policies or procedures by the Contractor relating to the fulfillment of its obligations pursuant to the resulting agreement. The County may extend or reduce the time allowed for corrective action depending upon the nature of the situation.

7.1.1. CAPs must include:

7.1.1.1. A brief description of the situation requiring corrective action.

7.1.1.2. The specific actions to be taken to remedy the situation.

7.1.1.3. A timetable for completion of the actions.

7.1.1.4. Identification of individuals responsible for implementation of the plan.

7.1.2. Corrective action plans are subject to approval by the County, which may:

7.1.2.1. Accept the plan as submitted.

7.1.2.2. Accept the plan with specified modifications.

7.1.2.3. Request a modified plan.

7.1.2.4. Reject the plan.

8. WORK ORDERS

8.1. The Contractor shall not perform any work under this Agreement unless authorized by a fully executed Work Order.

8.2. The County Work Order Project Manager shall have the authority to negotiate and administer the Work Order, receive all correspondence from the Contractor, issue field directives, respond to requests for information, and negotiate change orders. The Work Order Project manager shall have no authority to execute a Work Order of a Change Order to a Work Order.

8.3. The Contractor shall not make an alteration, variation, addition, deviation, or omission from the requirements of the Contract or Work Order without written consent of the County.

8.4. The Work Order should include, but not be limited to the following:

8.4.1. The contracted rates listed in Exhibit C.

EXHIBIT C: BID FORM

9. Pricing Proposal

9.1. Items by the Ton (Bid Items 1-28): Material that is measured by the ton shall be based on a certified scale and weight tickets provided by the supplier at the time of pickup. The County reserves the right to verify by an independent scale the weight of any haul.

9.2. Items by the Cubic Yard (Bid Items 29 and 30): Material measured by the cubic yard shall be based on the size of the loading vehicle’s scoop at the supplier’s site and tickets by the cubic yards provided at the time of loading.