RFQ - HVAC Replacement Coastal Eval Ctr

The South Carolina Department of Juvenile Justice (SCDJJ) Procurement Department has issued a Request for Quote (RFQ) for HVAC replacement services at the Coastal Evaluation Center in Ridgeville, SC. The procurement seeks competitive bids to remove and replace six total HVAC units, specifically two Marvair 2-ton heat pumps and four Trane XE 1000 2-ton split system heat pumps. Acceptable replacement brands include Trane, Marvair, and Mitsubishi, with new installations requiring 2-ton heat pump mini splits with cassette style air handlers for Marvair units and commercial split heat pumps with 8K heat strips for Trane units. The project requires 100% completion and functionality within 45 days of purchase order issuance. Key submission deadlines include a mandatory site visit on October 4, 2023, at 10:00 a.m., with questions due by the same date and time, and offer submissions due on October 10, 2023, at 3:00 p.m. Award notification will be posted on October 11, 2023, with the contract period running from October 12, 2023, to December 11, 2023.

The procurement allows for resident vendor, resident contractor, and resident subcontractor preference claims, which must be clearly identified in bids. The State will award to the lowest responsible and responsive bidder, with pricing to be provided as a total unit price including all parts and components required for connection. Successful contractors must sign the SCDJJ Contractor Conduct Agreement and provide proof of required insurance. Warranty requirements include a minimum one-year parts and labor warranty and a five-year compressor warranty from installation. The contractor will be responsible for equipment disposal, reconnection of existing building controls managed by CMI, and interior ceiling modifications. Work is restricted to hours between 7:00 a.m. and 6:00 p.m. daily, with extended or weekend hours requiring facility administrator approval. While a specific budget range is not disclosed, the project involves replacing six HVAC units at a single facility, suggesting a moderate-scale infrastructure improvement project for the South Carolina Department of Juvenile Justice.