RFQ- event activations and entertainment services

The Washington Convention and Sports Authority, trading as Events DC, is soliciting bids for Event Activations and Entertainment Services through Request for Quote (RFQ) #25-S-011. The procurement seeks qualified contractors to provide event activation and entertainment services for various events including dinners, receptions, galas, meetings, conferences, conventions, athletic events, entertainment events, cultural events, and community events. Specific service requirements include providing 360 Photo Booths, Foamborees, and Electronic Arcade Games, with associated delivery, pick-up, permitting, and coordination responsibilities. Bidders must demonstrate at least three years of documented experience providing similar services to corporate, public, or quasi-public entities and must provide three customer references. The evaluation will be based solely on the lowest aggregate overall price over the contract life, with contractors required to submit firm-fixed/labor hour pricing for a base term from October 1, 2025, through September 30, 2026, and four potential one-year renewal options. Key dates include questions due by August 11, 2025, and responses due by August 19, 2025, with quotes required to remain valid for sixty calendar days from submission.

This procurement is exclusively open to District of Columbia Department of Small and Local Business Development (DSLBD) certified local, small, or disadvantaged business enterprises. DSLBD-certified businesses may receive up to 12 preference points based on their certification status, including points for small business enterprises, resident-owned businesses, disadvantaged business enterprises, and other qualifying categories. For contracts exceeding $250,000, contractors must ensure 35% of the contract value is awarded to Small Business Enterprises (SBEs) certified by DSLBD, and contracts over $300,000 require compliance with First Source Employment requirements ensuring 51% of hired personnel are District of Columbia residents. While no specific contract value is explicitly stated, the procurement suggests multiple Indefinite Delivery, Indefinite Quantity (IDIQ) contracts will be awarded. Contractors will be required to maintain extensive insurance coverage totaling over $15 million across various policy types and must comply with comprehensive tax certification and disclosure requirements, including releasing tax compliance information to District of Columbia agencies.