RFQ - Campus yearly HVAC PM

The Commonwealth of Massachusetts Department of Youth Services is requesting quotes for campus yearly HVAC preventative maintenance services with quotes due August 17, 2026. The scope covers three scheduled preventative maintenance visits (October 2026, February 2027, and June 2027) across multiple campus facilities—Main Building, Boy's Dorm, Girl's Dorm, Terry Thomas School, Learning Center, and Reception Center—with final comprehensive service completion by June 30, 2027.

Equipment inventory includes 13 rooftop units (2 Trane and 11 Carrier), 8 fan coil units with condensers, 36 Mitsubishi air handlers with 4 outside condensers, 1 Fujitsu condenser with 1 air handler, and 38 total indoor split loop units. Services include filter replacement with MERV 8 rated filters, inspection of electrical and mechanical components, refrigeration and heating circuit checks, drain cleaning, blower wheel cleaning, condenser washing, algae tablet application, and belt replacement during the June visit. All work requires daily technician worksheets and state vendor sign-in forms.

Pricing must be submitted on company letterhead with separate line items for labor and materials, each with applicable prevailing wage rates and markup percentages. A prevailing wage schedule effective July 29, 2026 establishes mandatory minimum hourly rates by construction classification and trade; contractors must submit weekly payroll reports and maintain compliance records for three years. Additional repairs or deficiencies identified during inspections are excluded from the base contract price and require separate quotes and purchase order approval before work commences.

Prospective bidders may contact Ed Acciardo at 413-731-4903 or edward.acciardo@state.ma.us to view the job site or request clarification. Billing is directed to DYSWestFiscalUnit@Massmail.State.Ma.Us.