2026-2027 HVAC PM.docx
DOCX document 17 KB Posted
- Attached to
- RFQ - Campus yearly HVAC PM
- Solicitation number
- BD-27-1035-DYS11-DYS11-131942
- Issued by
- Massachusetts
About this file
This is a Scope of Work document for a Campus Yearly HVAC Preventative Maintenance contract issued by the Commonwealth of Massachusetts Department of Youth Services. The contract encompasses preventative maintenance services for HVAC systems across multiple campus facilities, including the Main Building, Boy's Dorm, Girl's Dorm, Terry Thomas School, Learning Center, and Reception Center. The equipment inventory includes 13 rooftop units (2 Trane and 11 Carrier), 8 fan coil units with condensers distributed across dormitories, 36 Mitsubishi air handlers with 4 outside condensers, 1 Fujitsu condenser with 1 air handler, and 38 total indoor split loop units. The contract requires three preventative maintenance visits scheduled for October 2026, February 2027, and June 2027, with the final comprehensive service to be completed by June 30, 2027. Services include filter replacement with MERV 8 rated filters, inspection of electrical and mechanical components, refrigeration and heating circuit checks, drain cleaning, blower wheel cleaning, condenser washing, algae tablet application, and belt replacement during the June visit. All work requires daily technician worksheets and state vendor sign-in forms.
Pricing must be submitted on company letterhead with separate line items for labor and materials, each with applicable prevailing wage rates and markup percentages. The prevailing wage sheet is provided with the solicitation, and billing should be directed to DYSWestFiscalUnit@Massmail.State.Ma.Us. Additional repairs or deficiencies identified during inspections are excluded from the base contract price and require separate quotes and purchase order approval before work commences. Prospective bidders may contact Ed Acciardo at 413-731-4903 or edward.acciardo@state.ma.us to view the job site or request clarification, with markup percentage questions directed to the OSD contract manager.
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Other files
| File | Type | Posted |
|---|---|---|
| Known HVAC units and filters08212023~3.pdf | ||
| WageSchedule_20260729132249~2.pdf |
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Text version
CAMPUS YEARLY HVAC PM
October 2026 – June 2027
Campus HVAC PM’s. Schedule 1st PM due October 2026, 2nd PM due February 2027, 3rd major completed before 6/30/2027 after pollen settles.
Main Building RTU’s: 2 Trane and 11 Carrier units all located on roof (single story building with flat roof easy access). Also, in Main building is 1 condenser (outside hung on side of building) and 1 split loop unit in MDF room.
Boy’s Dorm 5 FCU’s and 5 outside condensers (FCU’s located in core and office 12’ high ceilings).
Girls Dorm 3 FCU’s and 3 outside condensers (FCU’s located in Girl’s boiler room ceiling).
Terry Thomas School has 2 outside Mitsubishi condensers and 15 Mitsubishi air handlers throughout the building. TTS also has 1 Fujitsu outside condenser and 1 Fujitsu air handler in kitchen.
The Learning Center has 2 Mitsubishi outside condensers and 15 Mitsubishi air handlers throughout the building.
Reception Center has 1 Mitsubishi outside condenser and 6 Mitsubishi air handlers in building.
3rd PM, detailed request: Wash/clean all air-cooled condensers, report and deficiencies, clean all blower wheels, condensate pans. All 38 indoor split loop units’ evaporators and outside condensers in TTS, LC, RC and Main IT closet cleaned in June 2027 PM and generate reports and quote deficiencies.
· Replace filters each PM with high performance MERV 8 rated filters and lube as needed. Inspect all HVAC electrical and mechanical components (every PM).
· Check operation of refrigeration and heating circuits in all equipment (every PM).
· Clean out drains on all FCU unit’s boy’s and girl’s (every PM), add algae tablets to drain pans (every PM).
· Replace all belts on RTU’s and FCU’s on June PM 2027.
Report any deficiency found while conducting PM’s. Price will not include any additional labor or parts that may be needed during PM’s (inspections). Any repairs or deficiency will require a quote and PO approved before work is completed.
Daily worksheets from Technician are required and daily State vendor sign in form will be filled out with maintenance team each day.
Please attach your quote on letterhead to the COMMBUYs request. A separate material line and labor line on quote. Example below:
Labor Hours…… Prevailing wage rate________% markup___________ Total $___________ Materials………. __________%markup____________ Total $__________ Prevailing Wage sheet is attached.
Send billing to DYSWestFiscalUnit@Massmail.State.Ma.Us Please contact Ed at 413-731-4903 or edward.acciardo@state.ma.us if you would like to view job or have any questions.
Any questions regarding mark up %, contact the OSD contract manager.
Thanks Ed
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