RFQ 26-87376 Warehouse Management SystemBid Documents

The Indiana Department of Homeland Security (IDOH) Emergency Preparedness division, through the Indiana Department of Administration (IDOA), issued Request for Quotation (RFQ) 26-87376 for a warehouse management system (WMS) to automate resource distribution and inventory management. The primary objective is to implement a cloud-based WMS that integrates with Strategic National Stockpile (SNS) Advanced Shipping Notification (ASN) files to meet federal CDC and ASPR/HHS grant requirements while providing access for local health departments (LHDs) and health care coalitions (HCCs) to track and report district and county inventory levels. Key deliverables include three functional areas: inventory control with ASN file import capability, pick list and shipping label generation, mobile device scanning functionality, automatic restock alerts, expiration notifications, and searchable transaction registers; asset management with comparable features; and technical support operations. The system must enable real-time ordering capabilities and improve IDOH's ability to service local healthcare partners. Required qualifications include vendor registration with the Indiana Secretary of State, certification of drug-free workplace compliance, and verification of employment eligibility through E-Verify. The submission deadline is May 8, 2026, by 3:00 PM Eastern Time, with responses submitted on an F.O.B. destination basis using unit prices entered with extended totals. The contact for this procurement is Jake Ward at JacWard@idoa.IN.gov.

Respondents may claim various purchasing preferences including U.S. Manufactured Product, Indiana Business, Indiana Manufactured, Recycled Materials, and Indiana Small Business designations with appropriate supporting documentation. A commitment goal exists for Minority and Women Business Enterprises (MWBE) and Indiana Veteran Owned Small Business Enterprise (IVOSB) participation, requiring completion of commitment forms and subcontractor letters from eligible vendors. No incumbent contractor or current system environment has been identified in the solicitation documents, suggesting this may be a new implementation or replacement of an existing system. The RFQ does not specify an award value or budget range for the contract. Pricing proposals are firm and cannot be changed after award, with all compensation to be made in arrears via electronic funds transfer in accordance with state fiscal policies. No advance payments will be made, and the contract will be governed exclusively by the terms and conditions in the RFQ package and the resulting Purchase Order.