410 ISPHN Regulated Medical WasteBid Documents

The Indiana Family and Social Services Administration (FSSA) Mental Health & Addiction Division is issuing a Request for Quotation (RFQ) for regulated medical waste (RMW) removal services across three Indiana State Psychiatric Hospital Network (ISPHN) facilities: Madison State Hospital, Logansport State Hospital, and Richmond State Hospital. The procurement seeks a qualified contractor to provide safe, compliant, and timely collection, transportation, and disposal of RMW and biohazardous waste in accordance with all applicable federal, state, and local regulations, including standards mandated by The Joint Commission, Centers for Medicare and Medicaid Services (CMS), Environmental Protection Agency (EPA), and Department of Transportation (DOT). Key service deliverables include supplying compliant packaging materials (red bags and sharps containers), maintaining consistent pickup schedules with emergency response capability within 24 hours, providing DOT Hazardous Materials Training, and generating comprehensive monthly service reporting detailing service dates, waste quantities, disposal methods, facilities used, incidents, and corrective actions. The RFQ specifies distinct service requirements for each facility: Madison State Hospital requires one pickup every 12 weeks (approximately 35 containers annually in 32-gallon sizes); Logansport State Hospital requires monthly pickups (approximately 14 containers annually in 28-gallon sizes); and Richmond State Hospital requires four monthly pickups (approximately 96 containers annually in 28-gallon sizes). All pickups must be scheduled between 8:00 a.m. and 3:00 p.m. Eastern Time, excluding state holidays, with performance requirements mandating on-time completion, accurate documentation with waste manifests and certificates of destruction, and disposal at licensed treatment or incineration facilities. Bidders may submit quotes for one or more facilities, with preference potentially given to multi-facility proposals. The solicitation period runs from April 16, 2026 to June 1, 2026 at 1:00 PM EDT, with completed bid packages required to be submitted via email to Lisa Hunt at Lisa.Hunt@fssa.in.gov; questions regarding the solicitation should be directed to Lisa S. Hunt at the same email address.

The solicitation establishes diversity set-asides requiring 8% Minority Business Enterprise (MBE) participation, 11% Women Business Enterprise (WBE) participation, and 3% Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation, with documentation requirements for any claimed participation. Bidders may also claim various purchasing preferences including U.S. manufactured product preference, Indiana business preference, Indiana manufactured preference, and small business preferences. The State requires all respondents to comply with federal and state laws, provide drug-free workplace certification, verify employment eligibility through E-Verify, and adhere to ethics obligations under Indiana Code 4-2-6 et seq. All contractors must register with the Indiana Secretary of State if required by law. The solicitation documents do not identify any incumbent vendors or existing contractors, nor do they specify an overall award value or budget range for this procurement. The three facilities are weighted equally at 33.33 percent each, and awarded prices are firm and cannot be changed. All bids must be submitted in U.S. dollars with pricing provided on an F.O.B. destination basis, with unit prices entering and extending to show total quotation amounts. The State reserves the right to terminate the resulting contract for convenience with 30 days' notice, with compensation limited to performance completed prior to termination notice.