RFP004-Security Guard Patrol Services

South Metro Housing Options (SMHO) has issued Request for Proposal RFP004 for Security Guard Patrol Services covering five properties located in Littleton, Colorado, specifically Amity Plaza, Alyson Court, Bradley House, Overlook at Powers Park, and Powers Circle Apartments. The procurement seeks a contractor to provide comprehensive security patrol services, including a minimum of two nightly patrols between 7:00pm and 5:00am, seven nights per week, with on-call availability. Key contractor responsibilities include reporting suspicious activity, confronting unauthorized individuals, enforcing building policies, ensuring designated smoking areas are used, and providing daily reports with photographic documentation. Site visits are permitted between August 25th and August 29th, and September 2nd and September 5th, with a September 5th deadline for vendor questions and September 10th for SMHO's responses. The proposal submission deadline is September 12th at 4:00pm MDT, with an anticipated contractor selection date of September 26th. The contract term is one year, running from 10/01/2025 to 10/01/2026, with potential for renewal. Evaluation criteria will include bid completeness, pricing, references, and vendor credentialing participation.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, but vendors must complete registration through RealPage/Compliance Depot vendor credentialing service and provide a certificate of insurance meeting specific requirements. SMHO, a non-profit and tax-exempt organization, will require the selected contractor to participate in a comprehensive vendor onboarding process that includes background screening, documentation review, and payment of an annual fee ($99 for onsite vendors). The RFP includes a fee schedule with pricing for three service categories: overnight shifts, weekend shifts, and on-call/special events services. While specific budget ranges are not explicitly stated, the comprehensive requirements suggest a professional security services contract. Vendors will gain potential access to over 300 property management clients through the credentialing process, with advantages including portfolio-wide approval, policy expiration tracking, and live customer support. The contract aims to ensure vendor reliability and create a standardized, transparent vendor selection process across multiple properties.