RFP004-Security Guard_Patrol_ Services 2025_8.25.2025.pdf

RFP#004-Security Guard Patrol Services 2025

5800 S. Rapp St., Suite #100 Littleton, CO 80120

REQUEST FOR PROPOSAL RFP004-Security Guard Patrol Services

Littleton Housing Authority DBA South Metro Housing Options (SMHO)

CONTACT Procurement

Email: procurement@smho.co

SOLICITATION RFP004-Security Guard Patrol Services

ISSUANCE DATE Monday, August 25th, PROPERTY VISIT Participating Vendors interested in the RFP process may visit the properties during the dates and times in the

RFP.

Vendors participating in the RFP process may visit our property sites during August 25th through August 29th or September 2nd through September 5th during regular business hours of 8:00am -5:00pm MDT for a quick view of the property sites/locations.

QUESTIONS &

CLARIFICATION

REQUESTS

September 5th, 2025, by EOD, 4:00pm MDT

EMAIL DIRECT INQUIRIES TO:

procurement@smho.co

OR

BIDNET www.bidnetdirect.com//SouthMetroHousingOptions

SMHO RESPOND

DATE TO ALL

QUESTIONS

September 10th, 2025 Questions to be posted as responses in Bidnet

PROPOSAL

SUBMITTAL

RETURN &

DEADLINE

September 12th, 2025, by 4:00pm MDT

Submit proposals to procurement@smho.co or through the Bidnet/Rocky Mountain e-Purchasing System-https://www.bidnetdirect.com/colorado

ANTICIPATED

SELECTION OF

PROPOSAL BY

September 26th, 2025

Important Notice: In order to receive future notifications pertaining to this solicitation and notice of future business opportunities of upcoming solicitations from SMHO, please register your company on Rocky Mountain E-Purchasing (BidNet) by going to https://www.bidnetdirect.com/colorado/southmetrohousingoptions and completing the mailto:procurement@smho.co http://www.bidnetdirect.com/SouthMetroHousingOptions mailto:procurement@smho.co https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado/southmetrohousingoptions registration form. For help registering or questions about the Rocky Mountain E-Purchasing System, please contact BidNet at 1-800-835-4603, Option 2 for vendor support.

1.0 GENERAL PROJECT OVERVIEW

South Metro Housing Options (SMHO, Owner) is requesting proposals for security guard patrol services for 5 properties located in Littleton, Colorado. Note: One of the properties known as Power Circle Apartments has 3 buildings on site.

These buildings are owned and managed by SMHO. It is SMHO’s intention to award an initial one (1) year service contract for a service period of 10/01/25 – 10/01/26. Please see section 4.0 SCOPE OF WORK under Location/Property Sites for a list of the properties.

2.0 ADDITONAL INFORMATION

• Site Visits: Vendors participating in the RFP process may visit our property sites during August 25th through August 29th or September 2nd through September 5th during regular business hours of 8:00am -5:00pm for a quick view of the property sites/locations.

• SMHO is a non-profit organization and is tax exempt for Colorado.

• SMHO requires awarded Contractor to provide certificate of insurance coverage that meets or exceeds SMHO limit and content requirements as shown in the insurance certificate sample included in this packet.

• SMHO requires awarded Contractor to register and be approved by SMHO’s vendor credentialing service, RealPage/Compliance Depot, within two (2) weeks of awarding project and prior to commencement of work.

• Require awarded Contractor to accept Net 30 billing/invoice payment terms with ACH payment.

3.0 SUBMITTAL REQUIREMENTS

• Contractor must conduct a site visit prior to submission of bid response for inspection of the premises, and it shall be the Contractor’s obligation to confirm all measurements and materials, and to fully familiarize him/herself to his/her complete satisfaction with all information concerning site and conditions relating to the Contractor’s work and bid.

• Contractor must provide a fee proposal for the scope of work listed under section 4.0 SCOPE OF WORK. All properties MUST be listed individually including the scope of work and detailed services. The fee proposal should separate out and itemize costs by each property for labor and materials (if any).

• While SMHO’s preference is to have one (1) contractor perform the full scope of work, SMHO is willing to accept and consider bids from contractors commensurate with that contractor’s specialty.

• Contractor is invited to include any recommendations or clarifications that Contractor deems relevant and pertinent to performance and successful completion of the work.

• Contractor should include preferred payment terms and method and if Contractor is able and willing to accept ACH payment.

• Contractor should also provide at least three (3) recent job/project references. Each reference should include contact information (full name, title, phone number, and e-mail address) along with a brief description of the work performed, cost of the job/project and the amount of time it took to complete the work, and if any of the jobs were subject to HUD Service Contract Agreement.

4.0 SCOPE OF WORK

Location/Property Sites:

The work to be performed under this contract shall include all services generally performed by the Contractor’s usual line of business, including but not limited to the following, as described per property site in order of all five (5) sites referred to as Amity Plaza, Alyson Court, Bradley House, Overlook at Powers Park, and Powers Circle Apartments, Buildings 123, 163, and 183. All Properties listed below:

I. PROPERTY: Amity Plaza, 200 W. Sterne Parkway, Littleton, CO 80120 II. PROPERTY: Alyson Court, 5807 S. Gallup St., Littleton, CO 80120 III. PROPERTY: Bradley House, 5844 S. Datura St., Littleton, CO 80120 IV. PROPERTY: Overlook at Powers Park, 5599 S. Elati Street, Littleton, CO 80120 V. PROPERTY: Powers Circle Apartments, all 3 (three) sites

• 123 W. Powers Circle, Littleton, CO 80120

• 163 W. Powers Circle, Littleton, CO 80120

• 183 W. Powers Circle, Littleton, CO 80120

Work Duties and Responsibilities to be performed: The service provided will be patrol & community services and will provide crime prevention in and around the property, buildings under construction/repair. A minimum of 2 patrols will be conducted each night. Random Patrols will be made (7) seven nights per week, between 7:00pm until 5:00am and will be on call during these hours available for immediate dispatch.

Reports for calls & activity will be emailed.

The Security Patrol is responsible for the following:

1. Report suspicious activity to appropriate personnel immediately.

2. Confront individuals on site after hours and ask them to leave if necessary.

3. Be a deterrent to wrongful and unlawful activities.

4. Enforce building policies and procedures as directed.

5. Ensure all smokers are in designated smoking areas.

6. Report any lights out to maintenance.

7. Providing daily reports, pictures and updates for each property.

Expected service period is one (1) year, from 10/01/2025 to 10/01/2026 (with option for renewal).

SUPPLIES OR SERVICES AND PRICES

FEE SCHEDULE – OPTION YEAR ONE

Contractor shall furnish all facilities, labor, materials, equipment, and perform all work as specified on the Fee Schedule and Specifications. The estimated quantities shown on the fee schedule are for evaluation purposes only. As total compensation for the services provided under this contract, the Contractor shall be compensated at the following fixed hourly reduced government rates. Monday through Sunday One-Unarmed Officer 24-hours a day. Start Date: Within 72 hours from when the contract is signed.

Item Service Estimated Quantities Hourly Rate Total Annual Cost 1 Overnight Shift: Unarmed Security

Patrol Services (per person rate) inclusive administrative fees, overhead, profit, uniforms.

Monday through Friday 7:00 pm through 5:00 am

2 Weekend Shift: Unarmed Security Patrol Services, Special Events (per person rate) inclusive administrative fees, overhead, profit, uniforms.

Saturday/Sunday 7:00 pm through 5:00 am

3 On-Call/ Unarmed-Security Patrol Services, Special Events (per person rate) inclusive administrative fees, overhead, profit, uniforms.

On-Call Services/Special Events/ Additional Services, 7:00 pm through 5:00 am

Total Cost Option Year One $

GENERAL TERMS AND CONDITIONS:

1. Contractor shall follow all applicable City, County, State and Federal codes and regulations.

2. At no time is the Contractor to do any extra work outside of the Contract or Scope of Work without first written approval from SMHO.

5.0 SELECTION PROCESS

SMHO intends to utilize the following criteria in selecting the most advantageous proposal:

• Attended on-site visit

• Completeness of bid response to details and information requested

• Best pricing and services offered

• Job/project references

• Real Page/Vendor Credentialing Participation/Enrollment/Must meet SMHO’s COI requirements. Please refer to COI Sample provided.

NOTE: While SMHO appreciates each bidder’s time and effort in submitting a response to the RFP, SMHO will not be able to provide any written or verbal communication as to why a respondent was not selected. However, SMHO intends to publish the awarded contractor results for this solicitation via BidNet if applicable.

6.0 RESPONSE

Please submit any bid questions to BIDNET www.bidnetdirect.com//SouthMetroHousingOptions by 4:00pm MDT, Friday, September 5th 2025.

Submit your RFP proposal to BIDNET www.bidnetdirect.com//SouthMetroHousingOptions no later than 4:00pm MDT, Friday, September 12thth 2025, and be sure to reference RFP# RFP004-Security Guard Patrol Services 2025.

http://www.bidnetdirect.com/SouthMetroHousingOptions http://www.bidnetdirect.com/SouthMetroHousingOptions