RFP - Landscape Maintenance for City Facilities

The City of Seaside, Oregon is issuing a Request for Proposal (RFP #26-024) for landscape maintenance services across multiple city facilities including the City Library, City Hall, Convention Center, Police Station, Chamber of Commerce, City Parking Lots, selected planters and intersections, and a portion of Quatat Park. The scope of work encompasses comprehensive landscape maintenance services including pruning, planting, fertilizing, litter removal, lawn maintenance, tree and shrub care, and landscaped bed maintenance performed on a weekly or bi-weekly basis throughout the contract term. Qualified respondents must demonstrate a minimum of three years of experience in municipal, public facility, commercial, or institutional landscape maintenance and submit at least two reference letters. The RFP evaluation will be conducted by an Evaluation Committee using weighted criteria: Experience and Qualifications (25%), Technical Approach and Maintenance Plan (20%), References (10%), Project Management and Staffing (10%), and Price Proposal (35%), with pricing submitted on an itemized schedule basis. Critical deadlines include: questions and protests deadline of May 8, 2026 at 4:00 PM, responses to questions posted by May 13, 2026 at 4:00 PM, proposal submission deadline of May 18, 2026 at 3:00 PM through the OregonBuys portal (the only acceptable submission method), and the City's Intent to Award posting by May 21, 2026 at 4:00 PM. The contract term runs from June 1, 2026 through December 31, 2030, with a possible extension by written agreement, and all proposals remain valid for sixty days following the closing date.

This procurement contains no indicated set-asides or preference programs for disadvantaged enterprises or other restricted organization types. Contractors must maintain commercial general liability and automobile liability insurance of at least $2,000,000 combined single limit per occurrence and demonstrate Oregon Workers' Compensation coverage. No incumbent contractor information is detailed in the available documentation. Funding for this contract is provided through the City of Seaside's general operating budget for facilities maintenance. The RFP does not specify a set award value or budget range; rather, pricing will be evaluated competitively based on the itemized annual pricing schedule submitted by bidders across the five-year contract period (June 2026 through December 2030, with 2026 reflecting seven months of service). The City reserves the right to conduct discussions, request revised proposals, and negotiate final terms, indicating that award is not limited to the lowest price proposal.