RFP: Janitorial Services

Gulf Bend Center, a Texas state-certified community behavioral health clinic and 501(c)(3) nonprofit organization, is requesting proposals for janitorial services at its Victoria, Texas facility with proposals due July 31, 2026 at 5:00 p.m.

The scope covers approximately 39,000 square feet of office space at 6502 Nursery Drive, Victoria, Texas. Daily duties include trash removal, floor cleaning and maintenance, restroom sanitation, and glass and entrance cleaning; weekly and monthly tasks include dusting, fingerprint removal, and high dusting. The Center will provide trash and janitorial supplies as needed; the contractor must furnish all equipment, tools, and cleaning supplies. Proposers must submit proof of general liability insurance with a minimum of $2,000,000 per claim and $3,000,000 aggregate coverage.

The initial contract term is one year with an option for up to four additional annual renewals at the Center's discretion. The contract may be terminated for cause at any time. All funding is contingent on continued grant agreements with the Texas Health and Human Services Commission.

Evaluation criteria are weighted as follows: experience and qualifications (40 points), cost proposal (30 points), service approach (20 points), and compliance and miscellaneous items (10 points). The Center will select for best value and is not obligated to accept the lowest bidder.

Submission requirements include a cover letter, signature page, three references, detailed service approach, monthly cost proposal, W-9, and proof of insurance. All responses must be submitted in PDF format via email. Questions are due July 24, 2026. The selection committee will review proposals between August 3–14, 2026, with Board approval scheduled for August 25, 2026 and contract commencement anticipated for September 1, 2026. Proposals remain valid for 120 days from submission.