RFP - home and community-based care services (hcbs)

The County of San Diego Department of Purchasing and Contracting, on behalf of the Health and Human Services Agency's Aging & Independence Services division, is requesting proposals for Home and Community-Based Care Services (HCBS) covering North Coastal, North Inland, and North Central regions (Lot 1) under RFP 13382, with proposals due November 24, 2026 at 3:00 p.m. via BuyNet and a mandatory Letter of Intent due November 3, 2026 at 5:00 p.m.

Contractors must hold a current California business license and an active Home Care Organization license from the California Department of Social Services. A Small-Local Business Subcontractor Utilization Plan demonstrating either 3% participation by small and local businesses or good faith efforts to meet this threshold is required under Board Policy B-53. Contractors must also submit an HHSA Linguistic and Cultural Diversity Plan documenting workforce language capabilities across Spanish, Arabic, Somali, Korean, Vietnamese, Chinese Mandarin, Tagalog, and Persian, and demonstrating past and planned subcontractor utilization with Disadvantaged Business Enterprises, Emerging Small Businesses, Minority Business Enterprises, and Women's Business Enterprises.

The scope covers homemaker assistance, personal care, in-home respite care, and transportation with escort services for clients referred through Linkages, Multipurpose Senior Services Program (MSSP), and Senior Options, Advocacy and Referral (SOAR) programs. The County will award one Primary Provider and one Alternative Provider per lot based on best value.

Estimated maximum available funding for Lot 1 is $1.839 million to $1.936 million over the four-year contract term. The initial contract term runs May 1, 2027 through April 30, 2028, with three one-year renewal options extending through April 30, 2031. Pricing is fixed-price, fully loaded hourly rates firm throughout the contract term, with separate standard and holiday rates. Invoicing is monthly by the 15th of the following month, with payment only for authorized hours actually worked; no minimum charges apply.

The County is federally and State of California funded through the California Department of Aging under Title IIIB, IIIE, and MSSP programs. Contractors must comply with prevailing wage requirements and maintain appropriate insurance. A pre-proposal conference is scheduled for October 19, 2026 at 9:00 a.m. via Microsoft Teams, with questions due October 23, 2026 at 5:00 p.m. The Notice of Intent to Award will be published in January 2027, with contract award anticipated in February 2027.