RFP Commencement Flooring & Equipment

The Arizona Board of Regents and the University of Arizona are requesting proposals for heavy-duty rated flooring protection for synthetic football field surfaces, with proposals due August 18, 2026 at 2:30 PM MST. The procurement is open to all vendors; no set-aside or preference program applies.

The scope covers approximately 50,000 square feet of flooring protection for synthetic playing surface and track apron, capable of withstanding continuous use by trucks, forklifts, ballast blocks, and production materials for seven to ten days without damage to the underlying field. Products must meet or exceed the capacity of Matrax HD flooring or comparable hourglass-shaped products in light or dark grey coloring. Vendors must also supply ADA-compliant edge ramps for the entire perimeter and two expansion gaps with cabling covers at approximately the 35-yard line. The successful vendor bears full responsibility for transportation, coordination, installation supervision, heavy-lifting equipment, and single-day installation and removal operations.

The contract term is three years with two additional one-year renewal options contingent upon mutual agreement and performance reviews, covering commencement ceremonies from May 2027 through May 2031. Installation is planned for May 7, 2027, and removal for May 15, 2027. Pricing proposals must present two options: a rental option including all labor, support, materials, and equipment for the full term, and a one-time purchase option with applicable warranties, delivery costs, and taxes. All pricing must include taxes, fees, and administrative costs with detailed line-item breakdowns.

The University reserves the right to make single, multiple, or no awards. The procurement vehicle is accessible to all University of Arizona departments and may be accessed by Arizona State University, Northern Arizona University, Pima Community College, and other Arizona educational institutions or governmental entities. Proposals are held as University property subject to Arizona Public Records Law and FOIA disclosure.