RFP- As-Needed Vacant Unit Turnover Painting Service

The Housing Authority of the City of Alameda (AHA) is requesting proposals from C33 licensed painting contractors for interior as-needed vacant unit turnover painting services at residential properties throughout Alameda, with proposals due August 18, 2026 and a virtual bidder's conference scheduled August 5 at 10:30 a.m. PST. The RFP may result in one or more contractor awards.

Contractors must hold a California C33 license and demonstrate minimum five years proven satisfactory experience as state-licensed painters. Services cover approximately 600 units across 17 properties, including Independence Plaza, Estuary I, China Clipper Plaza, Esperanza Apartments, Rosefield Village, Eagle Village, and others. Work scope includes surface preparation, priming, finishing coats, window covering removal and reinstallation, crack repair, patching, caulking, and cabinet refinishing upon request. All work must restore units to clean, uniform, and rentable condition following tenant move-out. Standard unit turnaround times are 1–3 days for studios and one-bedroom units and 2–5 days for larger units. Contractors must respond within 24 hours of work order issuance.

Pricing must be submitted as fully burdened costs including labor, materials (excluding paint provided by AHA), equipment, travel, and disposal. Pricing remains firm for the initial contract term. Trip charges are not permitted. Contractors must comply with HUD Maintenance Wage Rate Determination requirements and California prevailing wage laws; Davis-Bacon rates may apply to specific task orders if required by statute or regulation. Payroll records are subject to review upon request.

Contractors must maintain Commercial General Liability of $2,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation with Statutory Limits and Employers' Liability of $1,000,000 per accident, and Professional Liability of $2,000,000. AHA and its affiliates must be named as additional insureds with primary and non-contributory coverage. All subcontractors require pre-approval, and all workers must pass background checks. Written questions are due August 7, 2026 at 4:00 p.m.