5-RFP- As-Needed Unit Turnover Painting Services.pdf

REFERENCE # 2026-RFP-AHA-PO-005

REQUESTS FOR PROPOSAL – AS-NEEDED VACANT UNIT TURNOVER

PAINTING SERVICES

July 22, 2026

The Housing Authority of the City of Alameda (AHA) and its affiliated entities are requesting proposals from C33 licensed painting contractors for interior as-needed painting for different residential properties throughout the City of Alameda. This Request for Proposal (RFP) may identify one or more contractors. All Proposals submitted in response to this solicitation must conform to all the requirements and specifications outlined within this document in its entirety. Services are required to restore painting at the units to a clean, uniform, and rentable condition following tenant move-out.

SCOPE OF WORK

• The Contractor shall perform interior painting of vacant residential units upon requests

• This Work involves cycle painting vacant residential units and includes all transportation, labor, materials (with the exception of paint), tools and other equipment, services and supervision required to complete all interior painting work as indicated in Materials and Finish Schedule. Paint will be provided by property management.

• All laborers performing this work must be background checked and have a clean record.

• This work shall also include, but not necessarily be limited to removal and reinstallation of window coverings, surface preparation of substrates as required for acceptance of painting, including cleaning, small crack repair, patching, caulking, making good surfaces and areas, pre-treatment, priming and back-priming.

• This work shall include the painting of vacant units as they become available at the discretion of AHA

General Requirements

• The Contractor shall coordinate scheduling with AHA and/or Property Management staff to meet turnover timelines

• Contractor shall complete work in a professional, workmanlike manner consistent with industry standards

• Contractor shall respond within 24 hours of work order issuance

• Contractor shall provide estimated start and completion timeline

• Contractor shall coordinate access with the AHA and/or Property Management staff

• Turnaround time- standard unit turnover painting shall be completed within:

o 1- 3 days for studios/1-bedroom units o 2-5 days for larger units

• Contractor must notify AHA and/or Property Management immediately of any delays

Quality Assurance

• Contractor shall have a minimum of five (5) years proven satisfactory experience as State of California licensed C33 painting contractor and shall maintain a qualified crew of painters throughout the duration of the work.

• Only qualified journeypersons, as defined by local jurisdiction shall be engaged in painting and decorating work. Apprentices may be employed provided they work under the direct supervision of a qualified journeyperson in accordance with trade regulations.

• All materials, preparation and workmanship shall conform to requirements of the latest edition of the Maintenance Repainting Manual by the Master Painters Institute (hereafter referred to as the MPI Painting Manual).

• All paint manufacturers and products used shall be as listed under the Approved Product List section of this Scope of Work and Specifications.

• Contractor shall receive written confirmation of the specific surface preparation procedures and primers used for all fabricated steel items from the fabricator o r supplier to ascertain appropriate and manufacturer compatible coat materials to be used before painting any such work.

Surface Preparation

• Patch holes, cracks, and minor wall damage (nail holes, dents, and small gouges)

• Sand and smooth surfaces to ensure proper paint adhesion

• Remove loose or peeling paint

• Spot prime repaired areas

• Clean surfaces as needed (dust, grease, residue)

• Remove or cover cabinet doors, drawers, and hardware (hinges, handles, knobs)

Painting

• Apply primer where required

• Apply finish coats (typically 1-2 coats) to:

o Walls o Ceilings o Doors and door frames o Baseboards and trim

• Use AHA-approved paint types, colors, and finishes (typically low-VOC or no- VOC products)

• Additional tasks as directed:

o Accent wall painting (if applicable) o Minor drywall repair beyond patching (if authorized) o Cabinet painting (see Cabinet Refinishing for additional information)

Cabinet Refinishing (if requested)

• Cabinet-grade paint will be provided by Property Management.

• Clean all grease and dirt from surfaces prior to application of stain and varnish.

Sand all glossy surfaces to ensure proper adhesion of new varnish.

• All stains and finish products will be applied according to the manufacturer’s specifications and in accordance with the highest trade standards.

• Finish products will be applied by brush, roller or sprayer to provide a uniform finish and will be free of voids, brush marks, runs, drips, sags or other defects.

• Voids, brush marks, runs, drips, sags and other defects shall be satisfactorily touched-up or re-painted as necessary to produce a high quality finished product.

• Spray application may be requested for cabinet refinishing.

• If removed, the cabinets shall be reinstalled

Properties

The following square footages are approximations only and are provided as an estimation aid.

Property Name # of Units Sq ft Room Baths Floorplan Link:

Independence Plaza 156 554-618 1 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza- Floor-Plans.pdf

Independence Plaza 30 795-898 2 1

Estuary I 24 400 0 1 https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf

Estuary I 20 600 1 1

Estuary I 1 1000 2 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf

Linnet Corner 40 400 0 1 https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-

Layout-and-Finishes.pdf

Linnet Corner 23 600 1 1

Linnet Corner 1 942 2 1

China Clipper Plaza 17 610-690 1 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-

Plans.pdf

China Clipper Plaza 8 655-900 2 1

China Clipper Plaza 1 955 3 1

Esperanza Apartments 9 650 1 1 https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-

Plans.pdf

Esperanza Apartments 31 936 2 1

Esperanza Apartments 47 1172 3 1.5

Esperanza Apartments 25 1414 4 2

Esperanza Apartments 8 1597 5 2

Little John Commons 30 588-756 1 1 https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf

Little John Commons 1 888 2 1

Parrot Gardens 6 774 2 1 https://www.alamedahsg.org/project/parrot-gardens/ Parrot Gardens 2 1147 3 1

Parrot Village 7 774 2 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-

Plans.pdf

Parrot Village 24 1147 3 1

Parrot Village 19 1312 4 1

Everette Commons 5 592- 1106 1 1 https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-

Plans.pdf

Everette Commons 10 895- 1137 2 1

Everette Commons 5 1106 3 1

AHA Scattered Sites 9 N/A 1 1 https://www.alamedahsg.org/project/scattered-sites/

AHA Scattered Sites 11 N/A 2 1

AHA Scattered Sites 6 750 3 1

AAHC Scattered Sites 8 910 1 1 https://www.alamedahsg.org/project/scattered-sites/

AAHC Scattered Sites 15

910- 1247 2 1

AAHC Scattered Sites 4 1367 3 2

Rosefield Village 42 511-619 1 1 https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-

Plans-1-3-BDRM.pdf

Rosefield Village 26 770- 1240 2 1

Rosefield Village 23 1059 3 1

Rosefield Village 1 1244 4 1

Eagle Village 4 596 4 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-

Plans.pdf

Eagle Village 17 836-957 2 1

Eagle Village 15 1144 3 1 https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf https://www.alamedahsg.org/project/parrot-gardens/ https://www.alamedahsg.org/project/parrot-gardens/ https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-Plans.pdf https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-Plans-1-3-BDRM.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-Plans-1-3-BDRM.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-Plans-1-3-BDRM.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-Plans.pdf

Anne B. Diament 51 450-460 0 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-

Plans.pdf

Anne B. Diament 13 546-550 1 1

Anne B. Diament 1 670 2 1

AHA Standards and Requirements

• Billing: Timely, accurate billing is expected, separated by property/project. Billing should include a statement of any past due amounts. Vendor must be paid through EFT or ACH.

• Subcontractors: Use of sub-contractors must be pre-approved by AHA. Consultant shall include all sub-contractors as insureds under its policies or shall furnish separate insurance certificates and endorsements for each sub-contractor in a manner and in such time as to permit AHA to approve them before sub-contractors’ work begins. All coverages for sub-contractors shall be subject to all of the requirements stated above.

• HUD Maintenance Wage Rates Determination (MWRD). HUD has determined that, for nonconstruction maintenance work (work not covered by Davis-Bacon requirements, which is construction-related only), the Agency must ensure that Contractors do not pay its employees that perform such work for AHA at a rate less than the rates listed on the HUD MWRD. Therefore, by submitting a bid, each bidder is thereby agreeing to and verifying that he/she will not pay his/her employees at rates less than outlined in the policy. Please note that, as detailed within Section

10.10 of HUD Procurement Handbook 7460.8 REV 2 (most specifically within Section 10.10. E therein), the Contractor may not be required to submit certified payrolls; however, the Contractor must make its payroll records available to either AHA or HUD on request, and failure on the part of the Contractor to comply with this requirement will be the sole responsibility of the Contractor, including any ensuing penalties, court costs, or wages due to employees as a result of the Contractor’s failure to comply.

• Davis-Bacon Prevailing Wage Rates. As may apply by statute, regulation or law, if, at any time during the ensuing contract period(s), AHA needs the successful bidder to provide services that require the successful bidder to pay Davis-Bacon for a specific task order pertaining to the ensuing contract, then to compensate the successful bidder for any amount that the applicable Davis-Bacon rates are greater than the portion of the applicable hourly fees listed within the Pricing Items identified within the preceding the Bid Table herein that the Contractor actually pays to each such person performing the work, as verified by payroll records. The Contractor also agrees to abide by all applicable provisions of the California Prevailing Wage Laws.

FEE SCHEDULE

For the quote submission, please submit the cost via Bonfire File Uploads- Painting Services Pricing Item. Pricing shall be fully burdened, including labor, materials (except https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-Plans.pdf for paint), equipment, travel, disposal. Pricing must remain firm for the initial contract term. Contractor must comply with California prevailing wage laws, where applicable.

Note: Trip charges are not permitted under this contract.

PROPOSAL SUBMISSION

Please provide your company’s qualifications and experience information. Please also complete the below questions as part of the Proposal Submission:

1. Please describe your set up process and estimated time for providing painting services.

2. Please provide at least three (3) references from similar Agencies or Property Management Companies.

CONTRACT

The Housing Authority’s standard professional services contract will be used. Please see Attachment A for reference for the sample agreement. Please review Attachment C for Insurance requirements. Changes must be requested at the time of bidding so you are advised to review the contract and insurance attached.

RFP DEADLINES

Virtual Bidder’s Conference (Optional): August 5, 2026 at 10:30 AM PST. Please see Bonfire RFP details for the video link.

Questions Due: If you have any questions regarding this process or would like additional information, please submit questions in written format, and no later than 4 p.m. on August 7, 2026, via the Bonfire platform. Responses will be posted within 3 business days following the questions deadline.

Proposal Deadline: Proposals will be accepted by Bonfire until 4:00 p.m. August 17, 2026. Vendors are responsible for ensuring that quotes are received on time. AHA does not afford a vendor an opportunity for re-submission of their proposals after the due date. Quotes received after the due date and time will be rejected without consideration. Quotes shall be submitted via Bonfire at https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities. For any technical difficulties, please contact support.procurement@eunasolutions.com.

SUBMISSIONS

https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities mailto:support.procurement@eunasolutions.com

Cover Letter & Confirmation of Documents: Please complete the cover letter with your contact and company information. Please also provide a contact number for your company and/or the manager of the company. The cover letter is available under files.

Please also confirm you have the insurance and workers compensation coverage required in the contract. This will be collected after an award is made. Please also confirm that you agree to the terms and conditions outlined in the sample agreement.

Proposal Submission: Please provide qualifications and scope of work related to the project and answer the requested questions.

Bid Table: Please complete the Bonfire Cost Proposal Template under Files.

Conflict of Interest: Please complete the vendor conflict of interest form at https://form.alamedahsg.org/Forms/A4Gpo prior to submitting bid.

ATTACHMENTS

• Attachment A: Standard AHA Contract (For Reference Purposes)

• Attachment B: Cover Letter & Confirmation of Documents

• Attachment C: Insurance Requirements https://form.alamedahsg.org/Forms/A4Gpo