RFP 27-02 Snow Plowing

Holyoke Community College is soliciting proposals for snow plowing services under RFP 27-02, with proposals due August 19, 2026 at 11:00 a.m. EST. This is a small-procurement targeted to businesses registered in the Commonwealth of Massachusetts Small Business Purchasing Program (SBPP), with subcontracting limited to no more than 20% of contract value unless performed by another SBPP-registered participant.

The scope covers comprehensive snow plowing of the campus including approximately 23 designated parking lots, perimeter loop roads, access roads, fire lanes, service roads, and specified sidewalks. Successful bidders must complete a site review with college personnel prior to winter and submit a written operational plan detailing equipment, personnel, prioritization, and estimated completion times. All plowing must be completed by 7:00 a.m., with late penalties of $500 per hour for delays.

Pricing is structured by snow depth in five tiers (3" to 5.9", 6" to 9.9", 10" to 12.9", 13" to 18.9", and 19" and over), submitted per storm for all three contract years plus an optional one-year renewal. Contractors may also bid separately for sand and salt services at a specified ratio of 75% sand and 25% salt. The contract term is three years with an optional one-year renewal.

Bidders must maintain a primary business location within 25 miles of campus and provide proof of equipment ownership and registration. Required insurance includes Workmen's Compensation, Public Liability, Automobile Bodily Injury, Property Damage, and Fire/Theft/Explosion coverage with minimum limits of $500,000 per person/$1,000,000 per accident for bodily injury and $500,000 per occurrence/$1,000,000 aggregate for property damage.

Questions are due August 5, 2026, with responses posted by August 12, 2026. Mandatory forms include the Commonwealth of Massachusetts Contractor Authorized Signatory Listing, Noncollusive Affidavit, Supplier Diversity Program Plan Form, and state tax compliance statements. For procurements of $50,000 or more, bidders must submit an Affirmative Action Commitment Statement and Affirmative Market Program Plan Form.