RFP 26-06 Term Contract for Compensation Consulting Services

The Rivanna Water and Sewer Authority and the Rivanna Solid Waste Authority are requesting proposals for a term contract providing employee compensation and benefit consulting services, with proposals due June 25, 2026 at 3:00 p.m. EST. Offerors must demonstrate experience conducting compensation-related surveys and employee benefit consulting for local governments and public service authorities in Virginia.

The scope encompasses market analysis and staff surveys benchmarking current classifications and salaries against peer organizations, development of a recommended pay scale with implementation options and cost analysis, and ongoing support during years two through five including annual market reviews, pay structure updates, benefits competitiveness reviews, and regulatory compliance updates. The combined Authority employs 137 personnel. The market survey must be completed by August 26, 2026, with a draft report due September 15 and a final report by September 30.

Year 1 compensation is a lump sum cost estimate for all market analysis and pay scale development. Years 2–5 operate on a time-and-materials basis using work authorizations, with the consulting firm providing base hourly rate schedules by staff classification and other cost items. The Authority will issue work authorizations annually defining specific tasks and deliverables for each year.

The initial contract term is 12 months from award, with the option to renew up to four times for a total not to exceed five years. Each renewal is 12 months with automatic renewal unless either party provides 30 days' written notice. Interviews are scheduled for July 7, 2026, with contract award targeted for July 17. Proposers must furnish a minimum of three references from similar work within the last five years and provide current staff credentials and hourly rates. Insurance requirements include commercial general liability at $2 million aggregate, professional liability at $5 million aggregate, workers' compensation per Virginia statutory requirements, and business automobile liability at $1 million combined single limit. Questions are due June 18, 2026 at 3:00 p.m. EST. The Authority reserves the right to award to multiple firms if deemed in its best interest.