RFP 26-06 Addendum No. 1.pdf

This addendum modifies RFP 26-06, a Request for Proposal issued by the Rivanna Water and Sewer Authority and the Rivanna Solid Waste Authority for a term contract providing employee compensation and benefit consulting services. The addendum, issued on June 11, 2026, revises key dates in Section III.D (Communications and Project Planning) as indicated in red text within that section. The original RFP was issued on June 4, 2026, with proposals due June 25, 2026 at 3:00 p.m. EST. No prebid conference is scheduled. Offerors must acknowledge receipt of this addendum either prior to the proposal due date and time or by attaching a signed acknowledgment to their proposal submission. The contract term is 12 months from award with options to renew up to four times for a total potential of five years, with automatic renewal unless either party provides 30 days' written notice.

The scope of work encompasses market analysis and staff surveys benchmarking current classifications and salaries against peer organizations, development of a recommended pay scale with implementation options and cost analysis, and ongoing support during years two through five including annual market reviews, pay structure updates, benefits competitiveness reviews, and regulatory compliance updates. Year 1 compensation is structured as a lump sum cost estimate for all market analysis and pay scale development activities, with the market survey due by August 26, 2026, draft report due September 15, and final report due September 30. Years 2-5 operate on a time-and-materials basis using work authorizations with hourly rate schedules by staff classification. Interviews are scheduled for July 7, 2026, with contract award targeted for July 17. Proposers must provide a minimum of three references from similar work within the last five years, current staff credentials, and hourly rates. Insurance requirements include commercial general liability at $2 million aggregate, professional liability at $5 million aggregate, and business automobile liability at $1 million combined single limit.