RFP 21-0028 HVAC A/E Master Contracts

The Beaverton School District is seeking to establish up to five HVAC-Mechanical Contractor Master Contracts for Architectural/Engineering Services, covering a ten-year period beginning July 1, 2022, within Washington County, Oregon. The procurement (RFP 21-0028) focuses on comprehensive mechanical maintenance and equipment replacement services, including design, troubleshooting, and permitting. Selected contractors will be responsible for providing all necessary labor, materials, equipment, transportation, licenses, certifications, insurances, expertise, technology, and permits to execute mechanical work. A mandatory pre-proposal conference was held on April 13, 2022, with proposals due by May 5, 2022, at 2:00 PM Pacific Time. The RFP requires detailed hourly rate submissions across multiple labor categories, including HVAC and plumbing journeymen and apprentices, with rates specified for straight time, swing time, and overtime. Proposers must demonstrate technical capability, experience in mechanical systems, and ability to manage complex HVAC and related architectural engineering projects.

The district has established a diversity goal of 10 percent participation for minority, women, emerging, service-disabled veteran, and socially or economically disadvantaged businesses (DMWESBSDVBE) by contract value. Contractors are expected to make reasonable efforts to achieve this diversity target throughout the contract period. While no specific incumbent vendors are mentioned, the RFP is open to qualified vendors who can meet the technical and diversity requirements. The contract does not specify a precise budget range, but the ten-year master contract structure suggests significant potential project volume. Hourly rate documentation includes provisions for minimum call rates, markup on parts and materials, subcontractor markup percentages, and project management hours. The solicitation indicates flexibility in contract awards, with the potential to select up to five prime contractors to provide mechanical services across the district's operational needs.