RFP 2024-08. 23-269 Disaster Debris Removal & Disposal

The City of Bay City, Texas, is seeking qualified contractors to provide comprehensive disaster debris removal and disposal services through RFP 2024-08.23-269, specifically targeting emergency response capabilities following major disaster events. The procurement involves establishing a pre-event contract with an experienced contractor capable of managing extensive debris removal operations, with estimated service volumes including 50,000 cubic yards of vegetative debris and 25,000 cubic yards of construction and demolition debris. Proposals are due by 2:30 PM on August 23, 2024, and will be evaluated using a weighted scoring system: 35% for qualifications/experience, 20% for resources and availability, 15% for project approach, 5% for minority/women's business enterprise status, and 25% for pricing. The contract will have an initial two-year term with potential extensions up to 36 months, and contractors must provide unit pricing for various debris management services including hazardous tree removal, white goods disposal, and electronics waste management. Contractors will be responsible for comprehensive debris management, including site selection, permitting, reduction, hauling, and disposal, while ensuring compliance with federal, state, and local regulations.

The City encourages participation from minority-owned businesses, women's business enterprises, and labor surplus area firms, with specific evaluation points allocated for diverse business representation. Respondents must submit multiple mandatory forms, including a Certificate of Liability Insurance, Statement of Conflicts of Interest, System for Award Management (SAM) Search Results, and various federal procurement-related documents. Failure to include these forms may result in proposal disqualification. While no specific budget range is explicitly stated, the procurement appears designed to establish a flexible, on-call disaster response mechanism with pass-through tipping and disposal fees. The solicitation represents the City's inaugural bidding process for these critical emergency services, triggered in part by recent debris removal efforts following Hurricane Beryl. All proposals will become city property and are subject to potential disclosure under the Texas Public Information Act, with contractors required to maintain comprehensive documentation and reporting throughout any activated service periods.