RFP #051525-1 Construction Management Services

The East Islip Union Free School District in Suffolk County, New York, is seeking construction management services for capital improvement projects during the 2025-2026 school year through RFP #051525-1. The district requires qualified firms to provide comprehensive construction management services across its six schools and administration center, with responsibilities including developing project schedules, providing cost estimates, coordinating contractors, monitoring project progress, reviewing safety programs, and submitting regular progress reports. Proposers must demonstrate at least ten years of school district project experience and familiarity with New York State Education Department processes. The evaluation criteria will assess firms based on experience, project implementation ability, client satisfaction, local geographic knowledge, staff qualifications, proposed methodology, and understanding of educational construction requirements. Key dates include an informational site visit on April 29, 2025, at 10:00 a.m., proposal submissions due by May 15, 2025 at 10:00 a.m., anticipated finalist interviews on May 19, 2025, and expected final selection on or about June 10, 2025. Proposals must be submitted to the Purchasing Agent, Jenny Bejarano, with detailed documentation including hourly rate schedules and a comprehensive approach to managing capital improvements.

The RFP does not explicitly outline specific set-aside designations for disadvantaged enterprises or minority-owned businesses. The anticipated project budget is approximately $3 million, subject to voter approval, with the potential for contract renewal for up to three additional one-year terms. Compensation for construction management services will be structured on a sliding percentage scale based on the total value of capital improvements, with different percentage rates for project cost ranges from $0 to over $10 million. The district has established a capital reserve for improvements, anticipating annual deposits of up to $3 million. Firms will be required to provide comprehensive insurance coverage, including commercial general liability ($1M per occurrence), automobile liability ($1M), workers' compensation, and professional errors and omissions insurance ($2M). The contract will be governed by New York State law and include provisions for additional services compensated at specified hourly rates. The Board of Education reserves the right to reject any proposal or accept only part of a proposal, providing flexibility in the procurement process.