RFB- Fire Extinguisher Maintenance 26017

Cattaraugus-Allegany BOCES is conducting a competitive bid (No. 26017) for comprehensive fire extinguisher maintenance services across nine school districts in Cattaraugus and Allegany Counties, New York. The procurement seeks a contractor to provide annual fire extinguisher maintenance, including inspection, testing, recharging, hydrostatic testing, and potential replacement for various types of portable fire extinguishers (ABC, BC, CO2, K, PK, FE-36, Halon 1211, and Clean Agent models). Required services encompass complete labor, materials, equipment, and supervision for maintaining fire safety equipment across multiple school locations, adhering to National Fire Protection Association (NFPA) standards. The bid requires vendors to submit detailed pricing for 107 line items covering inspection, recharging, hydrotesting, maintenance, repair parts, and labor rates. Key submission deadlines include a proposal due date of May 19, 2025, at 3:00 P.M., with a Zoom bid opening on May 20, 2025, at 9:00 A.M. The contract period will run from July 1, 2025, through June 30, 2026, with potential renewal options for two additional one-year periods.

The procurement does not specifically indicate set-aside designations for disadvantaged enterprises, but vendors must meet several qualification requirements, including maintaining good standing with the NYS Department of Labor and providing $1,000,000 per occurrence liability insurance. Vendors must assign trained technicians and are prohibited from repairing extinguishers where repair costs exceed 50% of the manufacturer's list price. While no specific budget range is explicitly stated, the comprehensive spreadsheet indicates service requirements across multiple districts, suggesting a potentially significant contract value. The bid documents require vendors to submit various certifications, including Non-Collusive Bidding Certificate, Iran Divestment Act Certification, and State Finance Law 139-L Certification. The contract will be awarded to the lowest responsible bidder, with Cattaraugus-Allegany BOCES reserving the right to award in whole or part. Vendors must also provide certified payroll documentation and adhere to prevailing wage rates, indicating a complex procurement process with multiple compliance requirements.