APPENDIX A - Scope of Requested Services- Fire Extinguisher.pdf

1825 WINDFALL ROAD • OLEAN NY 14760 • 716-376-8200 • www.caboces.org

Appendix A # 26017 Fire Extinguisher Maintenance

APPENDIX A – SPECIFICATION FOR FIRE EXTINGUISHER MAINTENANCE

** SEE APPENDIX C FOR ESTIMATED AMOUNTS AND LOCATIONS. **

This bid describes a contract to provide service for Fire Extinguisher Maintenance (annual maintenance and/or recharging)

QUALIFICATIONS OF BIDDERS

Vendors currently on the NYS Labor Department Debarred list will not be considered forward of this contract. By submitting a bid for consideration, the vendor is indicating to

Cattaraugus - Allegany BOCES that they are currently in good standing with the NYS

Department of Labor at the time of the bid.

ORDERING AND INVOICES

Purchase Orders will be submitted at the time the service is requested. Invoicing shall be submitted at the time of service per location. Invoices must reflect bid prices only; no travel time or charges are allowed, nor are fuel surcharges. Invoices presented must be accurate, noting Purchase Order number with the details of the service and / or materials provided, all credits due, and early payment discount options. Inaccurate invoices will not be considered for payment until corrected; any payment terms will be applicable from the date the accurate invoice is received.

RESPONSIBILITIES OF VENDORS

Upon notice of award, vendor shall submit certificates of insurance including proof of

Workers Compensation Insurance, Disability Insurance, and proof of bodily injury, property damage and liability in the amount no less than $1,000,000 per occurrence, and any other proof of insurance as required by the bid participants. All service personnel shall be appropriately dressed and display visible identification when entering the buildings of any participating school district and follow established sign-in procedures.

PORTABLE FIRE EXTINGUISHERS

Fire extinguishers taken off premises for repair or service must be returned to the department within five (5) working days. In some cases, such as Fire and Emergency Services, the contractor may be required to repair and deliver in less than five days.

The awarded vendor shall provide inspection, testing, maintenance, repair, and recharging of all fire extinguishers, in accordance with The Standard for Portable Fire Extinguishers NFPA, published by the National Fire Protection Association (NFPA). Unless otherwise designated, the latest edition or, where applicable, the edition as adopted by the local authority having jurisdiction shall apply.

Extinguishers shall be disassembled, internally inspected and recharged as required and in accordance with NFPA Standard l0.

The vendor shall assign a trained technician(s) to provide this service, trained in providing fire extinguisher maintenance, servicing, testing and recharging. This technician(s) shall have the appropriate servicing manuals, proper type of tools, recharge materials, lubricants, expellant, and manufacturer's recommended replacement parts.

All known deficiencies affecting extinguishing efficiency at any location shall be identified and reported in writing to the District authorized representative at the location of the work being performed.

TYPES OF PORTABLE FIRE EXTINGUISHERS

Portable fire extinguishers covered under this bid are types of ABC, BC, CO2, D, H2O, K and Clean Agent. The estimated quantity of units to be inspected and maintained under this contract is shown on the bid proposal pages.

PRICING

Prices shall include travel required to and from the respective building sites. Vendor's pricing, per unit, shall include all the vendor's overhead, including, but not limited to, trip related charges and mileage. Only the cost of the inspection, testing, maintenance, repair, recharging and parts will be paid under this bid. The labor rate is for the repair of extinguishers not outlined in the specifications.

INVENTORY DATA

At the request of the District, the successful Contractor shall be required to provide a listing of all fire equipment, equipment type, location and last service date. The successful bidder will be required to develop and provide a list of extinguisher types at each location and provide a unique identifier for each device and corresponding location.

INSPECTION

Vendor shall verify that each portable fire extinguisher is fully charged, operable and advise the District’s authorized representative if hydrostatic or other periodic service or testing is needed. Gauge pressures shall be in operable range. Nozzles, discharge valves, and hoses shall be unobstructed, and lock pins and wire seals shall be in place.

Vendors shall recharge dry chemical portable fire extinguishers if gross weight is less than manufacturer's recommendations.

Vendors shall provide a hydrostatic test on each portable fire extinguisher, as required by

NFPA l0 "The Standard for Portable Fire Extinguishers", latest/current edition.

MAINTENANCE/REPAIR

Vendor's technicians shall perform maintenance of portable fire extinguishers in accordance with the manufacturer's published service procedures, using only refill extinguishing agents listed on the container and/or as recommended by the manufacturer. The vendor shall notify the Districts authorized representative when any unit has been used and/or needs total replacement. Vendor shall not perform maintenance on any portable fire extinguisher if the cost of such repairs exceeds 50 percent of the current manufacturer's list price for the same type of unit with identical capacity.

Vendor shall furnish all repair and replacement parts including but not limited to lock pins, nozzles, valves, seals, O-rings, nitrogen cylinders, extinguishing agents, hoses, and adapters.

Those parts furnished shall be matched to the manufacturer's published requirements.

The vendor shall provide loaner equipment, if requested, while repair services are performed at the vendor's location.

The vendor shall meet the requirements of the authorities having jurisdiction. The vendor shall comply with industry standards and codes including to, but not limited to the latest/current edition of the NFPA l0 "The Standard for Portable Fire Extinguishers".

RECHARGE

All recharging shall be performed by the vendor in compliance with manufacturer's authorized recharging procedures when regular or multi-purpose dry chemicals are recharged.

The extinguishing agent shall be completely discharged, valve assembly removed, O-ring replaced or lubricated, threads and sealing surfaces cleaned, container emptied and then filled with proper (free- flowing) agent, pressurized, sealed and locked. Recharge date shall be marked on tag. Testing shall be in accordance with ANSIIUL 77 and SNSIIUL 299, and

NFPA l0, latest revision. Vendors shall also replace expellant cartridge when required on wheeled dry chemical units.

INSPECTION/ MAINTENANCE TAGS

When existing inspection tags are replaced, the vendor shall attach labels or tags imprinted with the vendor’s name, address, telephone number, and month and year maintenance was performed on each extinguisher. This tag shall identify the person performing the service, indicate if recharging was performed, and show the date the test was completed, per NFPA l0, latest revision. At the time of maintenance, the tamper seal of rechargeable fire extinguishers shall be removed by operating the pull pin or locking device. After the applicable maintenance procedures are completed, a new tamper seal shall be installed.

TERM OF CONTRACT

Term of this Contract shall be for a one (l) year period from date of award with the option to renew for two (2) additional one (l) year periods.

GUARANTEE

The Contractor shall guarantee all work and materials to be free from defects for a period of one (l) year.