Park Programming and Management Services

The City of Calabasas Public Works Department is issuing a Request for Qualifications (RFQ) for on-call general construction services to be provided by California A-licensed (General Engineering) or California B-licensed (General Building) contractors. The procurement seeks qualified contractors to provide emergency repairs, traffic control assistance, and small-scale operational repairs on an as-needed basis, including but not limited to pothole repairs, concrete repairs, minor retaining wall repairs, debris removal, emergency erosion control, mechanical and HVAC repairs, elevator repairs, small-scale paving, emergency sidewalk repairs, trenching, utility repairs, painting and striping, and emergency plumbing repairs for public right-of-way work and City-owned buildings, parks, and structures. Contractors must possess California prevailing wage registration, maintain general liability insurance of at least $2,000,000 per occurrence, worker's compensation insurance, automobile insurance of $1,000,000, and pollution liability insurance of $1,000,000 per claim/$2,000,000 aggregate, with performance and payment bonds of twenty percent required if contract value exceeds $25,000. Contractors must be located within 120 miles of the City and capable of mobilizing on-site within 24 hours of notice, with office hours maintained from 8:00 a.m. to 5:00 p.m. Monday through Friday and 24/7 emergency availability. Proposals will be evaluated based on Qualifications of Firm and Experts Assigned (25%), Experience (20%), References (15%), Proximity to the City (15%), and Approach, Methodology, and Timeline (25%). The RFQ was posted April 24, 2026, with written inquiries due by May 13, 2026, at 2:00 p.m., and proposals due through the City's OpenGov Procurement portal by May 20, 2026, at 2:00 p.m., followed by anticipated contractor selection on May 22, 2026, City Council approval on June 10, 2026, and contract effectiveness on July 1, 2026.

The City intends to award one or more contracts with a not-to-exceed construction budget of $1,000,000 for an initial five-year term with up to two additional one-year extension options, issued on a task order basis with no guaranteed minimum value and no set-asides or disadvantaged business enterprise restrictions specified. Contracts will utilize itemized fees or hourly rates with contractor markups not exceeding fifteen percent for labor, ten percent for materials, ten percent for equipment, and fifteen percent for other items on time-and-materials work. All work is subject to California prevailing wage requirements monitored by the Department of Industrial Relations, with contractors required to comply with apprenticeship requirements, eight-hour workday standards, and payroll record maintenance. Payment terms establish thirty days from receipt of an original invoice referencing the City's Professional Services Agreement and acceptance of services, with the City reserving the right to terminate the agreement without cause upon thirty days' written notice. The City reserves the right to reject any or all proposals, request additional information, conduct interviews, negotiate revised staffing tables with hourly rates following preliminary selection, and reissue this RFQ at a later date to add additional contractors to the initial list. All studies, reports, exhibits, documents, data, and materials prepared pursuant to the agreement become public records and property of the City.