Request for Proposals - Horace Mann Playground

The Fargo Public School District in Cass County, North Dakota, is soliciting proposals through a Request for Proposals (RFP) for the design, procurement, and installation of accessible playground equipment at Horace Mann Elementary School located at 1025 North 3rd Street, Fargo, ND 58102. The procurement requires qualified vendors to deliver a comprehensive playground project that includes separate K-1 and 2-5 play structures with ADA-accessible components such as a "Sway Fun Glider," "We Go Round," and potentially a "Zip Krooz" (or equivalents), a 40-foot by 60-foot concrete basketball court with fixed adult-height hoops and breakaway rims, a four-square area with four striped units, an octagonal gaga pit approximately 20 feet in diameter and 24-30 inches in height with concrete surface, poured-in-place surfacing with gravel sub-base, and trash can holders with benches as part of the base bid. Responding vendors must submit proposals not exceeding 25 pages (formatted 8.5 by 11 inches with 1-inch margins and 12-point minimum font) that include a company overview demonstrating organizational experience in K-12 environments, detailed design drawings with product specifications and sample visuals, itemized cost breakdowns for equipment and installation (excluding sales and federal excise taxes but including all delivery charges), and a minimum of three client references. A mandatory virtual pre-proposal meeting is scheduled for March 13, 2026, at 1:00 p.m. via Microsoft Teams, which all interested proposers must attend; proposals must be submitted through the Euna Procurement (Bonfire) Portal by March 26, 2026, at 2:00 p.m. The District anticipates board approval on April 14, 2026, with installation planned for Summer 2027. Awards will be made to the lowest responsible bidder meeting all specifications, though the District reserves the right to consider factors such as design quality, suitability to purpose, and past service in making its award decision; proposals must remain valid for at least 90 days, and all work must be performed by a licensed and insured contractor.

The RFP documentation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors associated with this procurement. No specific budget range or award value has been disclosed in the available documentation. Vendors must comply with the District's electronic submission requirements through the Bonfire portal and must register in the Euna Procurement system to receive meeting invitations and access to addenda or amendments. All submissions must be made exclusively through the online portal; submissions through alternative methods will not be accepted. The site plans and civil drawings provided as exhibits establish baseline site conditions, accessibility requirements, and design parameters that all bidders must reference when developing their proposals, ensuring consistent understanding of the project scope and constraints.