2-Horace Mann Elem Playground RFP 02-2026.pdf

Fargo Public Schools (FPS) Request for Proposals Horace Mann Elementary School Playground

Equipment Due: March 26, 2026 at 2:00 p.m.

Introduction:

The Fargo Public School District seeks proposals from qualified vendors for design, procurement, and installation of accessible playground equipment at the following location:

• Horace Mann Elementary, 1025 North 3rd Street, Fargo, ND, 58102

Companies responding to this request must submit their proposal in accordance with the enclosed specifications and should reference the Euna Procurement (Bonfire) Submission Instructions attached separately for instructions on the District’s electronic submission process.

A mandatory virtual pre-proposal meeting will be held on March 13, 2026, at 1:00 p.m. All interested proposers must attend. A Microsoft Teams meeting invite will be emailed to vendors registered with Euna (Bonfire) and who have downloaded this proposal from the Euna Procurement System. The meeting invite will be sent out 1 day prior to the scheduled virtual meeting.

All submissions must be submitted through the online Euna Procurement (Bonfire) Portal at: https://fargok12.bonfirehub.com/portal/?tab=openOpportunities

Vendors should contact the Euna Support team at Support.Bonfire@eunasolutions.com for technical questions. Vendors can also visit Euna Procurement’s (Bonfire’s) help forum at https://vendorsupport.gobonfire.com/hc/en-us.

Any communication related to submissions, including the posting of Addenda, will be available on https://fargok12.bonfirehub.com Any questions can also be asked through the available communication tools. Vendors must be registered and logged in to ask questions.

RFP Timeline:

Legal Ad Publication March 11 & 18, 2026 Virtual Pre-Proposal Meeting March 13, 2026 at 1:00 p.m.

Proposals Due March 26, 2026 at 2:00 p.m.

Board Approval April 14, 2026

Project Overview:

The objective of this RFP is to identify and select a reliable vendor offering unique play equipment with engaging and inclusive features that will encourage physical activity for children of all needs and abilities.

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Equipment designs should be based on meeting all accessibility and safety standards. New play structures should be in-part, or wholly, directly accessible by individuals with a mobility impairment, such as with a ramp.

Overall site design should include the following components. Please refer to the following exhibits when considering the overall design solution:

Exhibit A – Horace Mann Elementary Civil Drawings

Exhibit B – Horace Mann Playground Conceptual Layout

1. ADA accessible components such as “Sway Fun Glider” or equivalent, and/or “We Go Round” or equivalent, and if space allows also include “Zip Krooz” or equivalent. Shade sail(s) should be incorporated into at least one play structure where possible.

2. The K-1 play structure and the 2-5 play structure should be separate and not play-functionally linked to each other. Accessible play components should be available throughout the entire playground footprint.

3. The color palette requested for all play structures is a combination of acorn, dune, leaf, and tan; or equivalent. Color samples to be reviewed and approved by FPS Grounds Supervisor prior to order.

4. Basketball court

a. Court Size: 40’x 60’

b. Surface Type: Concrete

c. Hoops: One provided at each end; fixed, standard adult-height hoops; breakaway rims, gooseneck post with fan style backboard

d. Striping: None; this is for “pick-up” style games only

e. Drainage Requirements: sheet drainage toward grass

f. ADA Access Path: From main play area to court

5. Four-square area: 4 units, to be striped on the fire road, in durable outdoor paint

6. Gaga Pit:

a. Shape: Octagonal or equivalent durable design, consistent with commercial products

b. Size: 20 ft

c. Height: Approximately 24-30 inches

d. Entry Points: At least one ADA-accessible entrance is preferred

e. Surface Type: Concrete. Space to be provided adjacent to basketball court (see

Exhibit B)

f. Safety Signage: Gameplay and safety rules posted at entry

7. Quality of equipment components, design, play value, and appropriateness to location should be taken into consideration.

Scope of Services:

The selected vendor will be responsible for:

1. Design and Specification - Inclusive playground structures will be provided to safely fit in the overall playground footprint.

2. Procurement – Provide durable, high quality playground equipment compliant with accessibility and safety standards.

3. Installation – Complete installation of equipment to ensure all safety regulations and guidelines are followed.

Additional Information:

• All work occurring on site must be conducted by a licensed & insured contractor.

• Upon award, the successful bidder will review and finalize the plan with the FPS

Facilities team prior to the start of the project.

• A mix of play elements should be provided to meet the needs of both kindergarten & 1st grade students, as well as 2nd through 5th grade students. Accessible play structures should be placed among both areas. Proposed play elements should account for a maximum fall height of 8 feet.

• Vendors submitting a proposal should include a price proposal for poured-in-place surfacing with gravel sub-base. Coordinate with Exhibit A site civil drawings for drainage.

• Vendors submitting a proposal should include a price to add trash can holders & benches as part of their base bid. Trash holders should come with a domed lid, with a spring hinged door included in the lid, and should accommodate a Brute brand trash can.

Scope of Work Timeline:

• Anticipated installation timeline: Summer 2027

Instructions to Proposers:

This request for proposals is being released on March 11, 2026.

A. Responses shall comply with all requirements and provide all information identified in this document. Responses found to be incomplete or failing to comply with these requirements may be considered non-responsive.

B. Responses, including attachments, shall not exceed 25 pages. The page count excludes the front and back cover, which may include images, logo, firm identification, or other content that is not a required part of the response.

C. Responses shall be in an 8 ½” x 11” format, using 1-inch standard margins with a font size not smaller than 12 point. Headers, footers, and page numbering can occur outside of the 1-inch standard margins.

D. All submissions must be submitted through the online Euna Procurement (Bonfire) Portal at: https://fargok12.bonfirehub.com/portal/?tab=openOpportunities

E. Submissions by other methods will not be accepted. Minimum system requirements:

Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled.

F. Vendors should contact the Euna Support team at Support.Bonfire@eunasolutions.com for technical questions. Vendors can also visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us.

G. Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the Bonfire Portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible to be evaluated.

H. Submissions may be amended, but only before the Submission Deadline. Vendors wishing to amend their submissions may amend before the Submission Deadline directly on the Bonfire portal.

I. Late proposals will not be considered.

J. Any communication related to submissions, including the posting of addenda, will be available on https://fargok12.bonfirehub.com Any questions can also be asked through the available communication tools. Vendors must be registered and logged in to ask questions.

Content of Proposal:

Proposals must include:

1. Company Overview: A brief description of your organization, including relevant experience in K-12 environments.

2. Drawings and Product Specifications: Design drawing indicating details of the proposed play equipment, including specifications, and sample visuals.

3. Cost Breakdown: Provide a pricing structure that includes equipment (structures and components) and installation.

4. References: A minimum of three references from clients utilizing the proposed equipment.

Award or Rejection:

It is the intention of the District to have a fair and open bid process.

Bidders shall prepare their submission in compliance with the instructions in this package.

Failure to do so will constitute a No Bid.

The District reserves the right to reject any or all bids. Bid will be awarded to the lowest responsible bid meeting all specifications. Awards will not necessarily be based on price alone.

Suitability to purpose, design, quality, past service, date of delivery, or other factors deemed to be in the best interest of the District may also be considered. The District shall be the sole judge of these factors. In all instances, the decision rendered by the District shall be final and not subject to contest by others.

The District reserves the right to award any Bidder which meets or exceeds the minimum acceptable level of quality as outlined in the specifications. Products that do not meet or exceed the specifications as outlined in the bid documents will not be considered. If the District chooses to consider a product of lesser quality than what has been specified, all Bidders will have the opportunity to rebid that specific product.

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Item Specifications: Specifications for requested item(s) are provided.

Evaluation Criteria: The Business Office will be responsible for leading the evaluation process and maintaining bid evaluation records. The Board of Education of the City of Fargo will give ultimate approval. The contract will be awarded to one responsible Bidder who can meet the terms and conditions, who can supply the specified item in the listed quantity and proposes the bid resulting in the lowest financial cost to the District. The Bidder’s Total Price listed on the proposal shall be the final delivered price. By submitting a bid, a Bidder is signifying agreement to the outlined terms and conditions.

Sales Tax: Prices should NOT include Sales Tax. Do NOT include Federal Excise Tax as the District is exempt.

Delivery Charges: All delivery charges, if applicable, must be included in the bid price.

Award of Bid: Upon Board approval, the successful Bidder will execute a contract for purchase and the District will issue a corresponding Purchase Order.

Terms

A. District reserves the right to accept other than the lowest cost proposal, and to negotiate the specified dollar amount or any portion of that amount. District reserves the right to negotiate contract changes following the award.

B. District reserves the right to cancel this request for bids in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date.

C. No Bidder shall have a right to make a claim against District in the event District accepts a proposal or does not accept any proposals.

D. Acceptance of proposals: District reserves the right to reject all proposals and to waive informalities, if, at its discretion, the interests of District will be best served thereby.

E. Validity of proposals: Proposals must be valid for at least 90 days.

F. Bidder responsibilities: Bidder is responsible for conducting necessary research and becoming familiar with conditions under which the work is to be performed.

1. District will not be responsible for any costs incurred by Bidder in preparing proposals.

2. Bidders are held legally responsible for their proposals.

3. Bidders are not to collaborate, for the purpose of restricting competition, with other applicants or competitors in developing proposals.

G. Addenda to Request for Bids: Any changes, additions, or clarifications will be posted and communicated through the Bonfire system.

1. Such addenda will be posted online and will be part of the proposal package, having the same binding effect as provisions of the original proposal.

2. All addenda, amendments and interpretations of this solicitation shall be in writing. District shall not be legally bound by any amendment or interpretation that is not posted online.

3. All contact that a Bidder may have had before or after receipt of this request for bids with any individuals, employees or representatives of the District, and any information that may have been read in news media or seen or heard in any communication regarding this proposal should be disregarded in preparing proposal responses.

Attachments

Exhibit A – Horace Mann Elementary Civil Drawings

Exhibit B – Horace Mann Elementary Conceptual Layout