Request for Information (RFI): Acclaim Recording System

A Florida county is issuing a Request for Information on the Acclaim Recording System, with responses due July 28, 2026, to determine whether the system is available from multiple providers or whether sole-source or sole-brand procurement is justified.

This is not a purchase request or pricing solicitation but a market-assessment mechanism. The county seeks vendor input on whether the Acclaim Recording System can be supplied competitively or whether alternative products exist that meet operational needs. Respondents must identify their solution name and confirm they hold creator and copyright/licensing rights for the proposed system, or clarify their relationship to the intellectual property.

The questionnaire addresses specific functional and integration requirements: recording and indexing of official records; public records search and website access; electronic submission software (ApplauseWeb); electronic certification services (GlobalSign); automated redaction and indexing tools (aiRedact and aiIndex); payment processing integration (Grant Street Group PaymentExpress); recording notification services; historical image management; and enterprise workflow and reporting services. Vendors must confirm their ability to provide ongoing support, maintenance, and system updates.

Responses are submitted through the BPRO system's Requested Information section and may include relevant specifications and supporting documentation. The county will use gathered information to determine whether to pursue competitive bidding or proceed with sole-source or sole-brand designation, ensuring procurement decisions are based on thorough market analysis and genuine operational necessity.