1-Supporting Documentation for Request for Information.pdf
PDF 161 KB Posted
- Solicitation number
- TCH2132717F1
- Issued by
- Florida
About this file
This supporting documentation for a Request for Information (RFI) issued by a Florida county pertains to the Acclaim Recording System and is intended to clarify the county's evaluation process for determining sole source or sole brand designation. The RFI is not a request for pricing or a purchase commitment but rather an information-gathering mechanism to assess whether the specified commodity or service is available from multiple providers or if alternative products or services exist that could adequately meet the county's operational needs. The documentation establishes the framework for vendors and potential suppliers to provide relevant information regarding product availability, comparable alternatives, and service capabilities without obligating the county to proceed with any purchase or contract award.
The supporting documentation emphasizes that this RFI process is preliminary in nature and serves as a fact-finding tool to inform the county's procurement strategy. Respondents should provide detailed information about the Acclaim Recording System's availability in the marketplace, any competing solutions that offer equivalent functionality, vendor qualifications, and technical specifications. The county will use the information gathered to make an informed determination regarding whether to pursue competitive bidding or to proceed with a sole source or sole brand procurement, thereby ensuring that the county's procurement decisions are based on a thorough understanding of available market options and the genuine necessity for the specified system if no suitable alternatives exist.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Request for Information Questionnaire.docx | DOCX document |
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Text version
SUPPORTING DOCUMENTATION
REQUEST FOR INFORMATION
Acclaim Recording System
A. Sole Brand or Sole Source Designation This Request for Information (RFI) Notice of Intent to Designate Sole Source is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs. This is not a request for pricing or a purchase commitment.
The following commodity or service is thought to be available from only a sole source (or reasonable source) and is the only commodity/services that meets the County’s needs:
Harris Local Government Solutions Inc, for Acclaim Recording System
• Recording and indexing Official Records;
• Public records search and website access;
• ApplauseWeb electronic submission software;
• GlobalSign electronic certification (Third-party Integration);
• aiRedact automated redaction (Third-party Integration);
• aiIndex automated indexing (Third-party Integration);
• Grant Street Group PaymentExpress (Third-party Integration);
• Recording Notification Service;
• Historical image management; and
• Enterprise workflow and reporting services
This RFI will remain posted until closing date and time.
Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation.
If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable.
The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal.
B. Single Source Designation for FLL Not applicable to this solicitation.
C. Market Survey Not applicable to this solicitation.
SUPPORTING DOCUMENTATION
REQUEST FOR INFORMATION
D. Additional Information/Instructions Not applicable to this solicitation.
| A. Sole Brand or Sole Source Designation |
| B. Single Source Designation for FLL |
| C. Market Survey |
| D. Additional Information/Instructions |
File details come from the government source that posted it. Updated .