Request for Information: collectionHQ Software Solution

A Florida county is issuing a Request for Information on collectionHQ Software Solution with a due date of September 9, 2026 to assess market availability and determine whether sole-source or sole-brand designation is justified. This is a preliminary information-gathering exercise, not a formal solicitation for pricing or a purchase commitment.

The county seeks responses regarding whether collectionHQ, provided by Valsoft Ireland Limited, is available from multiple providers or whether alternative solutions exist that would meet operational requirements. The software includes Evidence Based Stock Management methodology, evidence-based spending plans, popular author trending analysis, collection and long-overdue item checks, a scheduling module for task and performance monitoring, intelligent stock rotation and item transfer tools, weeding and grubby stock analysis, and compatibility with the county's Integrated Library System.

Prospective vendors may submit information demonstrating their ability to meet or exceed the county's requirements or contest the proposed sole-source designation through the electronic bidding system. The Director of Purchasing retains sole authority in determining whether commodities or services are comparable and meet the county's needs; the purchasing decision is not subject to objection, protest, or appeal.

No contract value, contract term, renewal options, incumbent vendor, or specific funding amount is disclosed at this RFI stage. The information gathered will inform whether competitive procurement is feasible or sole-source justification is warranted in a subsequent formal solicitation process.