2-Supporting Documentation for Request for Information.pdf
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- Solicitation number
- TCH2132923F1
- Issued by
- Florida
About this file
This is a Supporting Documentation Request for Information (RFI) filed by a Florida county regarding a Notice of Intent to Designate Sole Source/Sole Brand for the collectionHQ software solution provided by Valsoft Ireland Limited, dba collectionHQ. The RFI is issued to determine whether the specified commodity or service is available from multiple providers or if alternative solutions exist that would meet the County's needs. The collectionHQ software solution includes Evidence Based Stock Management (EBSM) methodology, evidence-based spending plans, popular author trending analysis, collection and long overdue item checks, a scheduling module for task and performance monitoring, intelligent stock rotation and item transfer tools, weeding analysis and grubby stock analysis capabilities, and compatibility with the County's Integrated Library System. The RFI remains posted until the closing date, and prospective vendors are invited to submit information demonstrating their ability to meet or exceed the County's requirements or to contest the proposed sole source designation through the electronic bidding system. The Director of Purchasing retains sole authority in determining whether commodities or services are comparable and meets the County's needs, with the purchasing decision not subject to objection, protest, or appeal.
No pricing information, contract term, renewal options, set-asides, incumbent vendors, or specific funding amounts are detailed in this supporting documentation. The RFI explicitly states that this is not a request for pricing or a purchase commitment. Single source designation for Facilities and Lifelines (FLL), market survey requirements, and additional information or instructions are noted as not applicable to this solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Request for Information Questionnaire.docx | DOCX document |
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Text version
SUPPORTING DOCUMENTATION
REQUEST FOR INFORMATION
collectionHQ Software Solution
A. Sole Brand or Sole Source Designation This Request for Information (RFI) Notice of Intent to Designate Sole Source is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs. This is not a request for pricing or a purchase commitment.
The following commodity or service is thought to be available from only a sole source (or reasonable source) and is the only commodity/services that meets the County’s needs:
Valsoft Ireland Limited, dba collectionHQ for the procurement of collectionHQ software solution.
• Evidence Based Stock Management (EBSM) methodology.
• Evidence Based Spending Plans
• Popular author trending analysis
• Collection Check and Long Overdue Check to identify items that may have gone missing from libraries.
• Scheduling module to set up tasks and monitor personal and staff performance.
• Intelligent stock rotation/item transfer tools to move under-performing titles to a better location match
• Weeding analysis and grubby stock analysis to identify materials that are underused/overused for removal or replacement
• Compatible with the County’s Integrated Library System
This RFI will remain posted until closing date and time.
Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation.
If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable.
The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal.
B. Single Source Designation for FLL
Not applicable to this solicitation.
SUPPORTING DOCUMENTATION
REQUEST FOR INFORMATION
C. Market Survey
D. Additional Information/Instructions
Form Date 6/30/26
| A. Sole Brand or Sole Source Designation |
| B. Single Source Designation for FLL |
| C. Market Survey |
| D. Additional Information/Instructions |
File details come from the government source that posted it. Updated .