1-Request for Information Questionnaire.docx
DOCX document 40 KB Posted
- Solicitation number
- TCH2132923F1
- Issued by
- Florida
About this file
This is a Request for Information (RFI) Questionnaire issued by a Florida county to assess the market availability of the collectionHQ Software Solution. The RFI serves as a preliminary evaluation tool to determine whether the specified software commodity is available from multiple providers or if alternative solutions exist that would satisfy the County's operational requirements. This is not a formal solicitation for pricing or a binding purchase commitment, but rather an information-gathering exercise to support potential procurement decisions. The questionnaire is designed to collect vendor responses regarding product availability, capabilities, and market alternatives prior to any formal contracting process.
The RFI process supports the County's consideration of a potential sole source or sole brand designation for the collectionHQ Software Solution. Vendor responses to this questionnaire will inform whether competitive procurement is feasible or if sole source justification is warranted. The information gathered will be used to evaluate market conditions and determine the appropriate procurement strategy moving forward. No specific pricing, contract term, renewal options, or award timeline is established at this RFI stage, as the primary objective is to establish factual market data regarding software solution availability and comparable alternatives in the marketplace.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Supporting Documentation for Request for Information.pdf |
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Text version
Request for Information Questionnaire collectionHQ Software Solutions Vendor Instructions:
Provide responses to the questions below through the BPRO Requested Information section. Include any relevant specifications and/or supporting documentation related to the product you are offering. This information will be used by the County to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs.
Response Information
| Vendor Name: |
| Click or tap here to enter text. |
| Proposed Product/Service: |
| Click or tap here to enter text. |
| Manufacturer/Developer: |
| Click or tap here to enter text. |
| Vendor Role: |
| ☐ Manufacturer/Developer ☐ Authorized Reseller ☐ Other: Click or tap here to enter text. |
| # |
| Differentiating Requirement |
| Response |
| Vendor Explanation |
1. Methodology
| 1a |
| Evidence Based Stock Management (EBSM) methodology. |
| ☐ Yes |
☐ Partially ☐ No
| Click or tap here to enter text. |
| 2. System Features |
| 2a |
| Evidence Based Spending Plans. |
| ☐ Yes |
☐ Partially ☐ No
| Click or tap here to enter text. |
| 2b |
| Popular author trending analysis. |
| ☐ Yes |
☐ Partially ☐ No
| Click or tap here to enter text. |
| 2c |
| Collection Check and Long Overdue Check to identify items that may have gone missing from libraries. |
| ☐ Yes |
☐ Partially ☐ No
| Click or tap here to enter text. |
| 2d |
| Scheduling module to set up tasks and monitor personal and staff performance. |
| ☐ Yes |
☐ Partially ☐ No
| Click or tap here to enter text. |
| 2e |
| Intelligent stock rotation/item transfer tools to move under-performing titles to a better location match. |
| ☐ Yes |
☐ Partially ☐ No
| Click or tap here to enter text. |
| 2f |
| Weeding analysis and grubby stock analysis to identify materials that are underused/overused for removal or replacement. |
| ☐ Yes |
☐ Partially ☐ No
| Click or tap here to enter text. |
| 2g |
| Ability to extract data from Broward County integrated library system. |
| ☐ Yes |
☐ Partially ☐ No Click or tap here to enter text.
Overall Equivalency / Exceptions Identify any requirement the proposed product/service does not fully satisfy and describe any material differences from the product/service identified in the RFI.
Click or tap here to enter text.
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