Request for Bids - Bottled & Canned Beverages

The Fargo Public School District is issuing a Request for Bids (RFB) for line-item bids with fixed pricing for assorted Smart Snack compliant bottled and canned beverages to supply six secondary school cafeterias during the 2026-27 school year. The procurement covers seven distinct beverage categories including non-carbonated nutrient-enhanced fruit drinks, diet sodas, antioxidant-enhanced beverages, low-calorie flavored drinks, caffeinated fruit juices, purified water, and 100% fruit juice options, with an estimated annual usage of approximately 62,000 servings. Vendors must submit bids through the Euna Procurement (Bonfire) online portal at https://fargok12.bonfirehub.com/portal/?tab=openOpportunities, with bids due April 16, 2026 at 10:00 a.m. The District will award line-item bids to the lowest responsive and responsible bidder per item, with board approval scheduled for May 12, 2026, and contract commencement on July 1, 2026 through June 30, 2027, with optional renewal for two additional one-year periods through direct negotiation. Successful bidders must provide minimum weekly deliveries to all six sites between 6:00 a.m. and 2:30 p.m., Monday through Friday, with all delivery charges included in bid pricing, and must comply with Buy American provisions, Equal Employment Opportunity Affirmative Action requirements, and Civil Rights regulations. Pricing must be submitted on a per-case basis with automatic calculation to per-bottle or per-can pricing, and all beverages must meet specific caloric, caffeine, and nutritional requirements as detailed in the bid worksheet, with brand examples provided for guidance.

No set-asides or restrictions limiting response to specific organization types, such as disadvantaged enterprises or women and minority-owned businesses, are indicated in the procurement documents. Geographic preference is not permitted except for documented Farm to School efforts involving locally grown or raised agricultural products. No incumbent vendors or current contractors are identified in the available documentation. The District is tax-exempt and requires pricing without sales tax or federal excise tax, and successful bidders must be prepared to provide immediate notification of manufacturer recalls and accept the District's right to reject damaged or expired products. No specific award value or budget range is disclosed in the procurement materials; however, with approximately 62,000 servings annually across seven beverage categories supplied to six secondary schools, the contract represents a substantial procurement opportunity. The District reserves the right to cancel line item awards if products are discontinued for longer than four weeks prior to contract end.