Replace bulbs and lighting kits for outside lights

The State of West Virginia, Department of Justice Services, issued a Request for Quotation (RFQ) on July 18, 2017, for the Donald R. Kuhn Juvenile Center located in Julian, West Virginia, to replace bulbs and lighting kits for outside lights at the facility. The procurement requires vendors to provide 21 Syl lu400/ECO lamps and 11 Syl400/super5 lighting kits, reprogram one lighting panel, and provide an 80-foot man lift rental to access the tops of the light poles. The installer must possess a minimum 60-foot boom capability to reach the tops of the poles, and the quotation must include labor and truck delivery costs as separate line items. Responses were due by July 27, 2017, at 2:00 p.m., with all submissions directed to the Donald R. Kuhn Juvenile Center at One Lory Place, Julian, West Virginia 25529. Potential vendors requiring additional information were instructed to contact Scott J. Pullen at (304) 369-2976 or scott.j.pullen@wv.gov. All offers remain subject to the standard terms and conditions established in the West Virginia Department of Administration, Purchasing Division instructions template.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or particular restrictions on organizational types eligible to respond. However, all vendors must execute a Purchasing Affidavit affirming compliance with West Virginia state requirements, including confirmation that neither they nor related parties owe debts exceeding one thousand dollars in aggregate or are in employer default status. Vendors must also acknowledge receipt of all addenda issued with the solicitation to avoid bid disqualification and comply with West Virginia Code requirements regarding contractor licensing, domestic steel and material preferences where applicable, and insurance coverage requirements including Commercial General Liability and Workers' Compensation. The RFQ does not disclose specific pricing information, award values, budget ranges, contract terms, or award dates in the available documentation. Invoicing and shipment of goods are designated to the Donald R. Kuhn Juvenile Center, with both the Accounts Payable department and Authorized Receiver identified at that location.