Replace 4, 000 ties on SBVR and gage installed tie

The West Virginia Department of Administration Purchasing Division, procuring on behalf of the West Virginia State Rail Authority, is soliciting bids via Competitive Request for Quote (CRFQ) 0810 DMT2700000001 to replace 4,000 crossties and install gage on the South Branch Valley Railroad between mileposts 43.0 and 51.0, with bids due October 1, 2026 at 1:30 p.m.

The scope requires replacement of crossties and surface track with installed ties gaged upon completion. The work will be performed at 120 Water Plant Drive, Moorefield, West Virginia. Technical specifications include five spiking patterns (A through E) governing spike type and quantity based on track location, curvature degree, and operating speed. Contractors must comply with the specified spiking pattern attachment and maintain a drug-free workplace per the affidavit requirement.

Bids must include a bid bond. Pricing shall be submitted using the standardized pricing exhibit (Exhibit A) provided by the issuing agency. A pre-bid meeting was held September 1, 2026 at 10:00 a.m. at the WV Rail Authority Office in Moorefield. Technical questions were due September 9, 2026 at 1:00 a.m. The solicitation has been amended three times; Addendum No. 2 extended the original September 17 closing date to October 1, 2026.

Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Inquiries should be directed to buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov. All offers are subject to the terms and conditions in the complete solicitation package, including bid requirements, specifications, and supporting documentation.