Final_CRFQ_0810_DMT2700000001_3_WV_CRFQ_FORM.PDF
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- Solicitation number
- CRFQ 0810 DMT2700000001 4
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the WV State Rail Authority to procure services for the South Branch Valley Railroad (SBVR). The solicitation seeks bids to replace 4,000 crossties and surface track between milepost 43.0 and 51.0 on the SBVR, with installed ties to be gaged upon completion. The project involves 4,000 tie replacements specified under commodity code 72141603. A prebid meeting was held on September 1, 2026 at 10:00 AM at the WV Rail Authority Office in Moorefield, with technical questions due by September 9, 2026 at 10:00 AM. The solicitation was originally set to close on September 15, 2026, but Addendum No. 2 moved the bid opening to October 1, 2026 at 1:30 PM. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, WV 25305.
The solicitation does not specify pricing terms, set-asides, incumbent contractors, or funding sources in the provided documentation. Shipping and invoicing are directed to the State Rail Authority (DBA South Branch Valley Railroad) at 120 Water Plant Drive, Moorefield, WV. Inquiries regarding the solicitation should be directed to buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov. All offers are subject to the terms and conditions contained in the complete solicitation documents.
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Text version
Date Printed: Sep 15, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 2022451 Reason for Modification:
Doc Description: Replace 4,000 ties on SBVR and gage installed tie ADDENDUM NO_2
Bid Opening Moves to Oct 1, 2026 @ 1:30PM
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-09-15 2026-10-01 13:30 CRFQ 0810 DMT2700000001 3
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 15, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO_2
Addendum No_2 issued to publish and distribute the attached information to the Vendor Community
REQUEST FOR QUOTATION:
West Virginia Purchasing Division is soliciting bids on behalf of WV State Rail Authority (SRA) to establish a contract for the following:
To replace 4,000 crossties and surface track on the South Branch Valley Railroad (SBVR). Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
STATE RAIL AUTHORITY STATE RAIL AUTHORITY
120 WATER PLANT DR (DBA) SOUTH BRANCH
VALLEY RAILROAD
120 WATER PLANT DR
MOOREFIELD WV MOOREFIELD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Replace 4,000 Ties between MP 43.0 and MP
51.0
4000.00000 EA
Comm Code Manufacturer Specification Model #
72141603
Extended Description:
Replace 4,000 Ties between MP 43.0 and MP 51.0 on SBVR (Installed tie will be gaged)
SCHEDULE OF EVENTS
Line Event Event Date 1 Prebid Meeting - WV Rail Authority Office 10:00am
Moorefield 2026-09-01
2 Tech Questions due by 10:00AM 2026-09-09
Document Phase Document Description Page
DMT2700000001 Final Replace 4,000 ties on SBVR and gage installed tie
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